Surgical Services Executive Admin & Ops Coordinator

Beacon Health System; South Bend (IN); On-site; USD 40,000 - 56,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

403(b) Matching

PTO

Shift Differentials

EAP

Tuition Reimbursement

Certification Reimbursement

Clinical Ladder

Discounts

Beacon Academy

Gym Membership Discount

Job summary

Beacon Health System in South Bend, IN is hiring a full-time Administrative Coordinator for the Surgical Services Department at Memorial Hospital. You will support the Executive Director with calendars, meetings, reporting, and confidential documentation in a fast-paced healthcare setting.

You'll coordinate travel, assist payroll and purchases, monitor KPIs, and liaise with leaders, staff, physicians, vendors, and community partners to ensure smooth daily operations.

Qualifications

• Associate’s degree (or equivalent) required.
• 3–5 years of progressively responsible administrative experience in a professional office or healthcare setting.
• Strong proficiency in Microsoft Office applications (Word, Excel, Outlook, PowerPoint).
• Excellent verbal and written communication skills with leaders, staff, physicians, vendors, and partners.
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Maintain and manage the Executive Director’s calendar, meetings, appointments, and conferences.
• Prepare meeting agendas, minutes, presentations, correspondence, and reports.
• Handle confidential information with discretion and professionalism.
• Screen and direct phone calls, emails, and visitors appropriately.
• Coordinate travel arrangements including transportation, lodging, and registrations.
• Communicate with physicians, staff, vendors, and community partners to coordinate meetings.
• Support departmental projects, initiatives, and process improvement efforts.
• Organize and update electronic filing and record-keeping systems.
• Assist with payroll, credit card reconciliation, purchasing, and related administrative processes.
• Monitor and report KPIs for the service line.

Skills

Strong organizational skills

MS Office proficiency

Excellent verbal and written沟通

Education

Associate’s degree (or equivalent)

Tools

Microsoft Office Suite

Job description

Beacon Health System in South Bend, IN is hiring a full-time Administrative Coordinator for the Surgical Services Department at Memorial Hospital. You will support the Executive Director with calendars, meetings, reporting, and confidential documentation in a fast-paced healthcare setting.

You'll coordinate travel, assist payroll and purchases, monitor KPIs, and liaise with leaders, staff, physicians, vendors, and community partners to ensure smooth daily operations.