Surgical Scheduler: OR Logistics & Patient Prep

Olympia Orthopaedic Associates; Houston (TX); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Health insurance

Job summary

Olympia Orthopaedic Associates in Houston, TX is seeking a Surgical Scheduler to coordinate and manage elective and urgent procedures, ensuring accurate scheduling and smooth collaboration among surgeons, facilities, and staff.

You will gather patient information, verify insurance and pre-operative requirements, provide clear instructions, maintain EHR records, and uphold HIPAA and safety standards while proactively resolving scheduling conflicts to keep operating room workflows efficient.

Responsibilities

• Surgery Coordination: Schedule surgeries and related procedures, optimizing operating room and surgeon availability while accommodating patient needs and urgent cases.
• Patient Communication: Provide detailed pre-operative instructions, confirm appointments, and address patient inquiries to ensure understanding and compliance.
• Medical Documentation: Gather and verify patient information, including medical history, insurance coverage, consent forms, and pre-operative clearances.
• Insurance and Billing: Verify insurance benefits, obtain prior authorizations, and communicate financial responsibilities to patients.
• Interdepartmental Liaison: Coordinate with surgeons, facilities, physician asisstant, medical assistant and other to ensure resources and personnel are available.
• Electronic Records Management: Maintain accurate surgical schedules and patient records in electronic health record (EHR) systems.
• Problem Solving: Identify scheduling conflicts or barriers and implement solutions to maintain workflow efficiency.
• Compliance and Safety: Follow HIPAA guidelines, universal precautions, and hospital policies to ensure patient safety and confidentiality.

Job description

Olympia Orthopaedic Associates in Houston, TX is seeking a Surgical Scheduler to coordinate and manage elective and urgent procedures, ensuring accurate scheduling and smooth collaboration among surgeons, facilities, and staff.

You will gather patient information, verify insurance and pre-operative requirements, provide clear instructions, maintain EHR records, and uphold HIPAA and safety standards while proactively resolving scheduling conflicts to keep operating room workflows efficient.