Surgical Scheduler

Oly Ortho; Houston (TX); On-site; USD 45,000 - 65,000; Full time

Job summary

Orthopaedic Associates, L.L.P. in Houston seeks a Surgical Scheduler to manage and coordinate operative procedures, patient prep, and related documentation. The role ensures accurate scheduling, clear patient communication, and seamless collaboration among surgeons, staff, and facilities.

You will verify insurance details, obtain pre-authorization when needed, and maintain precise records in the EHR system. A commitment to patient safety and HIPAA compliance is essential for success in this role.

Qualifications

• Experience coordinating surgical schedules or medical appointments.
• Knowledge of medical terminology and patient privacy regulations.
• Ability to gather and verify patient information and pre-operative requirements.

Responsibilities

• Surgery Coordination: Schedule surgeries and optimize OR and surgeon availability.
• Patient Communication: Provide pre-operative instructions and confirm appointments.
• Medical Documentation: Gather and verify medical history, insurance, consent forms, and clearances.
• Insurance and Billing: Verify benefits, obtain authorizations, explain financial responsibilities.
• Interdepartmental Liaison: Coordinate with surgeons, facilities, assistants and staff.
• Electronic Records Management: Maintain schedules and records in EHR systems.
• Problem Solving: Resolve scheduling conflicts to maintain workflow.
• Compliance and Safety: Follow HIPAA and hospital policies to protect patients.

Skills

Scheduling

Patient communication

Medical documentation

Insurance coordination

Interdepartment liaison

EHR management

HIPAA compliance

Problem solving

Job description

Job Description

Job Description

A Surgical Scheduler coordinates and manages surgical procedures, ensuring accurate scheduling, patient preparation, and communication among healthcare teams.

Key Responsibilities

• Surgery Coordination: Schedule surgeries and related procedures, optimizing operating room and surgeon availability while accommodating patient needs and urgent cases.
• Patient Communication: Provide detailed pre-operative instructions, confirm appointments, and address patient inquiries to ensure understanding and compliance.
• Medical Documentation: Gather and verify patient information, including medical history, insurance coverage, consent forms, and pre-operative clearances.
• Insurance and Billing: Verify insurance benefits, obtain prior authorizations, and communicate financial responsibilities to patients.
• Interdepartmental Liaison: Coordinate with surgeons, facilities, physician asisstant, medical assistant and other to ensure resources and personnel are available.
• Electronic Records Management: Maintain accurate surgical schedules and patient records in electronic health record (EHR) systems.
• Problem Solving: Identify scheduling conflicts or barriers and implement solutions to maintain workflow efficiency.
• Compliance and Safety: Follow HIPAA guidelines, universal precautions, and hospital policies to ensure patient safety and confidentiality.

Company Description

The physicians of Orthopaedic Associates, L.L.P., the oldest ongoing orthopaedic group in Houston, believe in the philosophy established by their founding fathers: a conservative approach to surgery, combined with personal attention, provides the best treatment of orthopaedic injuries. Founded in 1950, Orthopaedic Associates was formed to provide excellent orthopaedic treatment and surgery. State-of-the-art facilities located in Heights, Kingwood, and in Katy, offer patients comprehensive treatment and surgery services close to home.

Company Description

The physicians of Orthopaedic Associates, L.L.P., the oldest ongoing orthopaedic group in Houston, believe in the philosophy established by their founding fathers: a conservative approach to surgery, combined with personal attention, provides the best treatment of orthopaedic injuries. Founded in 1950, Orthopaedic Associates was formed to provide excellent orthopaedic treatment and surgery. State-of-the-art facilities located in Heights, Kingwood, and in Katy, offer patients comprehensive treatment and surgery services close to home.