Surgical Scheduler - General Surgery

Mount Auburn Professional Services, Inc.; Cambridge (MA); On-site; USD 49,000 - 66,000; Full time

Job summary

Beth Israel Lahey Health in Cambridge, MA is seeking a Scheduling Specialist to coordinate and manage surgical case scheduling, ensuring patient flow and OR efficiency. You will liaise with surgical offices, admitting, anesthesia and nursing staff, verify case details, and support Epic scheduling templates while delivering excellent customer service and meticulous attention to detail.

The role requires at least two years in procedural services or healthcare, basic medical terminology knowledge,

Qualifications

• High school diploma or equivalent; post-secondary business coursework preferred.
• Minimum two years' experience in procedural services or healthcare settings.
• Basic understanding of medical terminology.
• Strong verbal and written communication for collaboration with clinical and admin teams.
• Proficiency with PC systems; Epic experience preferred.
• Excellent attention to detail and organizational skills.

Responsibilities

• Coordinate and schedule surgical and procedural cases.
• Liaise between surgical offices, admitting, anesthesia, and nursing staff to ensure efficient scheduling.
• Verify case details before scheduling (procedure type, codes, settings).
• Ensure proper sequencing to optimize patient flow and OR efficiency.
• Adhere to block booking policies and daily schedule limits.
• Proactively communicate potential conflicts and overbookings to providers.
• Provide excellent customer service to clinical staff, surgeons, and administrative counterparts.
• Perform occasional maintenance of Epic scheduling templates.
• Educate patients on procedures and prep instructions.
• Assist with financial clearance tasks including prior authorizations and referrals.
• Use Craneware and other tools for medical necessity checks.
• Review authorization requirements and cost sharing via provider portals.
• Educate patients on cost sharing and pre-payment collection.
• Coordinate with third-party services for image/pathology coordination if needed.

Skills

Communication skills

Epic scheduling

Healthcare experience

Attention to detail

Education

High school diploma

Post-secondary business coursework preferred

Tools

Epic

Craneware

Job description

When you join the growing BILH team, you're not just taking a job, you're making a difference in people’s lives.

Monday to Friday 8:00a-4:30p

Job Description:

In this role, under the direction of the Practice Manager, you will be responsible for ensuring efficient and timely scheduling of procedure-based cases, communicating with surgical offices, specialty clinics and clinical staff on a daily basis, and proactively identifying issues related to equipment and staff coverage for surgical care or procedures.

ESSENTIAL DUTIES & RESPONSIBILITIES (including but not limited to):

• Coordinate and schedule surgical and procedural cases.
• Serve as a liaison between surgical offices, admitting, anesthesia, nursing staff to ensure efficient scheduling and resource utilization.
• Verify case details including procedure type, diagnosis codes, required settings and other special needs prior to scheduling.
• Ensure proper sequencing and timing of cases to optimize patient flow and operating room efficiency.
• Understand and adhere to block booking policies and daily schedule limits.
• Proactively communicate potential conflicts and overbookings to providers and affected surgical offices or clinics.
• Provide excellent customer service to clinical staff, surgeons, and administrative counterparts.
• Perform occasional maintenance of Epic scheduling templates.
• Provides patient education with regards to procedures such as patient prep-instructions
• May complete portions of the financial clearing process, including prior authorizations, and insurance referrals for all surgical procedures
• May use Craneware and other specialty software for medical necessity and prior authorization checks
• Reviews authorization requirements, benefit coverage and cost sharing information for surgical procedures utilizing online provider portals.
• Educates patients on cost sharing information and collecting pre-payment and/or referring to Financial Counselors prior to scheduling surgery
• May work with a third-party company for image, pathology coordination prior to scheduling surgeries

QUALIFICATIONS:

• High school diploma or equivalent; post-secondary business coursework preferred.
• A minimum of two years' experience in procedural services or other healthcare settings preferred.
• Basic understanding of medical terminology.
• Strong verbal and written communication skills for effective collaboration with clinical and administrative teams.
• Demonstrated proficiency with PC systems and multiple software applications. Epic experience preferred.
• Excellent attention to detail and organizational skills.

OTHER REQUIREMENTS:

• Ability to sit or stand for prolonged periods.
• Ability to lift up to 25 lbs.
• Manual dexterity for computer uses and office equipment.
• Written and verbal fluency in English.
• Consistently promote a culture of Wellbeing, Empathy, Collaboration, Accountability, Respect, and Equity as outlined in the organization's WE CARE values.
• Demonstrated commitment and actions to valuing diversity and contributing to an inclusive working and learning environment

Pay Range:

$49,358.00 USD - $66,435.00 USD The pay range listed for this position is the annual base salary range the organization reasonably and in good faith expects to pay for this position at this time. Actual compensation is determined based on several factors, that may include seniority, education, training, relevant experience, relevant certifications, geography of work location, job responsibilities, or other applicable factors permissible by law.

As a health care organization, we have a responsibility to do everything in our power to care for and protect our patients, our colleagues and our communities.

Beth Israel Lahey Health requires that all staff be vaccinated against influenza (flu) as a condition of employment.

More than 35,000 people working together. Nurses, doctors, technicians, therapists, researchers, teachers and more, making a difference in patients' lives. Your skill and compassion can make us even stronger.

Equal Opportunity Employer/Veterans/Disabled At Beth Israel Lahey Health, we are driving the change in health care that Massachusetts wants and needs. Our culture promotes continuous learning, growth, innovation and a sense of belonging. We make it a priority to offer comprehensive compensation and benefits and help you achieve a healthy and balanced life. While you're busy caring for and supporting our patients, we take care of you.