Surgical Scheduler

Ascension; Town of Brookfield (WI); On-site; USD 28,000 - 39,000; Part time

Benefits offered by this job

Comprehensive health coverage

Employer-matched 403(b)

PTO and holidays

Tuition reimbursement

Employee Assistance Program

Parental leave

Transportation savings

Job summary

Ascension is hiring for a part-time Surgery Scheduler position in Brookfield, WI. You will coordinate scheduling with physician offices, assign operating suites and equipment, and ensure accurate demographics and billing data in the EMR to prevent delays.

The role requires Epic experience and scheduling know-how, with travel between Wauwatosa and Elmbrook Memorial Hospital as needed.

Qualifications

• High School diploma equivalency OR 1 year of applicable cumulative job specific experience required.
• Note: Required professional licensure/certification can be used in lieu of education or experience, if applicable.

Responsibilities

• Work with physician offices to gather information needed to schedule surgeries consistent with department guidelines and accommodating physicians requests and patients needs.
• Assign operating suites and equipment and block times to maximize efficient use of resources.
• Ensure that necessary demographic, billing and insurance information is entered into electronic medical records and coordinates with Patient Admitting as needed to prevent delays in scheduled surgery.
• May reschedule surgeries as needed to accommodate emergencies or other unanticipated events.

Skills

Epic experience

Scheduling experience

Prior auth experience

Travel between facilities

Education

High School diploma equivalency

Job description

• Work with physician offices to gather information needed to schedule surgeries consistent with department guidelines and accommodating physicians requests and patients needs.
• Assign operating suites and equipment and block times to maximize efficient use of resources.
• Ensure that necessary demographic, billing and insurance information is entered into electronic medical records and coordinates with Patient Admitting as needed to prevent delays in scheduled surgery.
• May reschedule surgeries as needed to accommodate emergencies or other unanticipated events.

Your future role at a glance

• Location: Brookfield, WI
• Facility: Elmbrook Memorial Hospital
• Department: Surgery
• Schedule: Day Shift | Part-Time

How you’ll make an impact in this role

• Work with physician offices to gather information needed to schedule surgeries consistent with department guidelines and accommodating physicians requests and patients needs.
• Assign operating suites and equipment and block times to maximize efficient use of resources.
• Ensure that necessary demographic, billing and insurance information is entered into electronic medical records and coordinates with Patient Admitting as needed to prevent delays in scheduled surgery.
• May reschedule surgeries as needed to accommodate emergencies or other unanticipated events.

• Work with physician offices to gather information needed to schedule surgeries consistent with department guidelines and accommodating physicians requests and patients needs.
• Assign operating suites and equipment and block times to maximize efficient use of resources.
• Ensure that necessary demographic, billing and insurance information is entered into electronic medical records and coordinates with Patient Admitting as needed to prevent delays in scheduled surgery.
• May reschedule surgeries as needed to accommodate emergencies or other unanticipated events.

Education

What minimum requirements you’ll need

• High School diploma equivalency OR 1 year of applicable cumulative job specific experience required.
• Note: Required professional licensure/certification can be used in lieu of education or experience, if applicable.

Additional Preferences

• Epic experience
• Scheduling experience
• Prior auth experience
• Willing to travel between Wauwatosa and Elmbrook Memorial Hospital

Benefits that help you thrive

• Comprehensive health coverage: medical, dental, vision, prescription coverage and HSA/FSA options
• Financial security & retirement: employer-matched 403(b), planning and hardship resources, disability and life insurance
• Time to recharge: paid time off (PTO) and holidays
• Career growth: Ascension-paid tuition (Vocare), reimbursement, ongoing professional development and online learning
• Emotional well-being: Employee Assistance Program, counseling and peer support, spiritual care and stress management resources
• Family support: parental leave, adoption assistance and family benefits
• Other benefits: optional legal and pet insurance, transportation savings and more

Life at Ascension: Where purpose meets opportunity

Ascension is a leading nonprofit Catholic health system with a culture and associate experience grounded in service, growth, care and connection. We empower our 99,000+ associates to bring their skills and expertise every day to reimagining healthcare, together. Recognized as one of the Best 150+ Places to Work in Healthcare and a Military-Friendly Gold Employer, you'll find an inclusive and supportive environment where your contributions truly matter.

Equal employment opportunity employer

Ascension provides Equal Employment Opportunities (EEO) to all associates and applicants for employment without regard to race, color, religion, sex/gender, sexual orientation, gender identity or expression, pregnancy, childbirth, and related medical conditions, lactation, breastfeeding, national origin, citizenship, age, disability, genetic information, veteran status, marital status, all as defined by applicable law, and any other legally protected status or characteristic in accordance with applicable federal, state and local laws. For further information, view the EEO Know Your Rights (English) poster or EEO Know Your Rights (Spanish) poster.