Surgical Scheduler

Equiliem; Fairfax (VA); On-site; USD 28,000 - 35,000; Full time

Benefits offered by this job

Medical Insurance

Vision & Dental Insurance

Life Insurance

Matching 401(k)

Commuter Benefits

Employee Discounts & Rewards

Payroll Payment Options

Job summary

Equiliem is seeking a Surgical Scheduler in Fairfax, VA to coordinate and schedule surgical procedures, ensuring efficient operating room use and accurate patient information.

The role collaborates with surgeons, physician offices, OR coordinators, and care teams to resolve conflicts, verify preoperative requirements, and communicate schedule changes to patients. Experience with surgical scheduling and CPT codes is valued, along with strong organization and communication skills.

Qualifications

• Experience with surgical scheduling or healthcare scheduling is relevant.
• Ability to gather, verify, and maintain accurate scheduling information.
• Familiarity with CPT codes, clinical documentation, and insurance information.
• Strong organizational, communication, and time-management skills.
• Ability to coordinate multiple procedures and resolve scheduling conflicts.

Responsibilities

• Schedule and coordinate surgical procedures, allocating OR time per guidelines.
• Coordinate similar procedures by date/time/location to optimize surgeon availability.
• Arrange equipment, instruments, and supplies with OR and clinical teams.
• Resolve scheduling conflicts with OR coordinator or designated rep.
• Obtain missing patient information, CPT codes, and special requests for postings.
• Review scheduling workflows with surgeons to identify process improvements.
• Maintain fair, safe OR scheduling prioritizing patient safety and access.
• Process scheduling requests accurately and professionally per procedures.
• Coordinate with surgeons and care team members for a smooth surgical experience.
• Verify preoperative exams and testing are completed before surgery date.
• Keep patients informed of scheduling changes and perioperative appointments.
• Receive and process scheduling requests from providers and clinics.
• Perform additional duties as assigned.

Skills

Surgical scheduling

Healthcare scheduling

Organization

Communication

Time management

Collaboration

Detail orientation

Job description

Surgical Scheduler

Location: Fairfax, VA
Pay: $20.30 - $25.37 per hour
26-11234

Position Overview

The Surgical Scheduler coordinates and schedules surgical procedures to support efficient operating room utilization, patient access, and quality care. This role gathers and verifies required scheduling, clinical, insurance, coding, equipment, and patient information to ensure each procedure is accurately prepared. The scheduler works closely with surgeons, physician offices, operating room clinical coordinators, and interdisciplinary care teams to resolve scheduling conflicts and coordinate resources. The position also monitors preoperative requirements and communicates schedule changes to patients and relevant care team members.

Job Responsibilities

• Schedule and coordinate surgical procedures, allocating appropriate operating room time based on procedure requirements and established physician scheduling guidelines.

• Coordinate similar procedures by date, time, and location to optimize surgeon availability, operating room utilization, and staff efficiency.

• Arrange special equipment, instruments, and supplies with the appropriate operating room and clinical teams.

• Resolve scheduling conflicts in collaboration with the operating room clinical coordinator or designated representative.

• Obtain missing patient information, equipment requirements, CPT codes, and special requests from physician offices to ensure complete and accurate surgical postings.

• Review scheduling workflows and collaborate with surgeons and clinical leadership to identify and implement process improvements.

• Maintain fair and consistent operating room scheduling while prioritizing patient safety, patient access, and safe working conditions.

• Process surgical scheduling requests accurately, efficiently, and professionally in accordance with established procedures.

• Coordinate with surgeons, co-surgeons, first assistants, and other care team members to support a smooth surgical experience.

• Verify that required preoperative examinations, assessments, and testing are completed before the scheduled surgery date.

• Keep patients informed of scheduling changes, preoperative appointments, and required perioperative assessments.

• Receive and process scheduling requests from providers, call centers, clinics, and other authorized sources.

• Perform additional duties as assigned.

Job Requirements

• Experience with surgical scheduling, healthcare scheduling, or related administrative coordination is relevant; minimum experience requirements were not specified.

• Ability to gather, verify, and maintain accurate patient and surgical scheduling information.

• Familiarity with CPT codes, clinical documentation, and insurance-related information used in surgical scheduling.

• Strong organizational, communication, and time-management skills.

• Ability to coordinate multiple procedures, manage competing priorities, and resolve scheduling conflicts.

• Ability to collaborate effectively with surgeons, physician offices, clinical coordinators, and interdisciplinary care teams.

• Strong attention to detail and commitment to patient confidentiality, safety, and professional service.

• Ability to follow established scheduling guidelines and adapt to changes in surgical schedules.

About Equiliem

Equiliem believes in empowering success. It's our job to cultivate relationships that connect people and employers in a way that is inclusive, intelligent, and allows both to thrive.

Across the U.S., leading companies in healthcare, government, engineering, manufacturing, professional services, and energy rely on us for their workforce solutions. Our recruiting and HR services include contract and direct hire staffing, Payrolling/EOR, Independent Contractor Compliance, and Managed Services.

For almost 30 years, we've helped shape our industry. Today, we continue to research, ask questions, and continuously enhance the candidate journey and client experience.

Benefits

We offer a comprehensive benefits package to our employees, which includes:

• Medical Insurance
• Vision & Dental Insurance
• Life Insurance
• Matching 401(k)
• Commuter Benefits
• Employee Discounts & Rewards
• Payroll Payment Options

EEO Employer

Equiliem is an equal opportunity employer. We do not discriminate or allow discrimination based on race, color, religion, creed, sex, age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Equiliem will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at [emailprotected] or [phone].