Surgical Coordinator Neurosurgery (Part Time, Days)

Nicklaus Children's Hospital; Miami (FL); On-site; USD 38,000 - 54,000; Full time

Job summary

Nicklaus Children’s Hospital is seeking an experienced Clerical/Administrative professional to assist pediatric neurosurgery physicians and staff with daily patient care coordination and access. You will support surgical scheduling, insurance verification, and pre/post‑operative coordination.

The role involves arranging and coordinating Gamma Knife procedures, managing the physician Outlook calendar, and ensuring documentation is uploaded into the EMR system.

Qualifications

• 2-4 years of physician/medical office experience.
• 2-4 years of surgical scheduling experience.
• High school education or equivalent preferred.

Responsibilities

• Scans posting sheet to Same Day Surgery to schedule surgery.
• Prints surgical consents for all scheduled surgeries.
• Delivers all completed consents to Same Day Surgery.
• Schedules and posts surgeries in physician's Outlook calendar.
• Processes all surgical cases for physician practice, including insurance verification.
• Obtains necessary authorization for all surgical procedures.

Skills

Microsoft Office

Verbal & written communication

Confidentiality

Education

High school diploma or equivalent

Tools

EMR

Job description

Description

Job Summary Assist Pediatric Neurosurgery Physician(s) and staff with daily coordination of patient care and access. Primarily responsible for supporting clinical practice staff with surgical scheduling.

Minimum Job Requirements

• 2-4 years of physician/medical office experience
• 2-4 years of surgical scheduling experience
• Proficient in Microsoft Office: Word, Excel, Outlook

Qualifications

Essential Duties and Responsibilities

• Scans posting sheet to Same Day Surgery to schedule surgery.
• Prints surgical consents for all scheduled surgeries.
• Delivers all completed consents to Same Day Surgery.
• Compiles Neuro‑Radiology Patient list each Monday/Thursday.
• Schedules and posts surgeries in physician's Outlook calendar.
• Distributes OR calendar daily as changes are made.
• Processes all surgical cases for physician practice, including insurance verification.
• Searches for ICD/CPT code when not provided.
• Obtains necessary authorization for all surgical procedures.
• Arranges and ensures all additional equipment and monitoring needs requested by physician are met.
• Coordinates surgeries with outside physicians.
• Coordinates prior hospital admissions if associated with surgical procedure as needed.
• Arranges and coordinates Gamma Knife surgical procedures in outside facilities.
• Posts all surgeries in the Pre‑Operative Surgical Scheduling Form for all departmental physicians.
• Schedules the needed CT for Visualase cases on the morning of surgery.
• Schedules all surgical patients for pre‑operative appointment, and scans surgical documentation into EMR.
• Schedules pre‑op and post‑op testing appointments when needed.
• Advises appropriate staff when patient starts in Radiology, needs to be admitted the day before surgery, needs pre‑op on morning of surgery, etc.
• Arranges and coordinates lumbar procedure and requests authorization.
• Provides charts to ARNP nurse for orders.

Knowledge/Skills/Abilities

High school education or equivalent preferred.

• Able to relate cooperatively and constructively with clients and co‑workers.
• Ability to communicate verbally and in writing.
• Able to maintain confidentiality of sensitive information.
• Ability to follow detailed written or verbal instructions.

(EOE DFW) 7/6/18

Job: Clerical/Administrative

Department: NCPS-NEUROSURGERY-3100-472752

Job Status: Professional