Surgery Scheduling & Patient Access Coordinator

Pinehurst Resort; Pinehurst (NC); On-site; USD 42,000 - 65,000; Full time

Job summary

Pinehurst Resort is seeking a Direct Hire Medical Coordinator with Surgery Scheduling to manage patient access, surgical scheduling, insurance coordination, and administrative workflow in a multi-specialty surgical clinic. This role emphasizes accurate scheduling, insurance verification, and care coordination across the continuum of care to support provider productivity and patient satisfaction.

As a direct hire team member, you will reinforce standardized scheduling practices and operational

Qualifications

• High school diploma or equivalent; associate degree or higher preferred.
• Minimum of 1–2 years of experience in medical scheduling, registration, or referral coordination preferred.
• Demonstrated knowledge of insurance processes, including verification and authorization requirements.
• Proficiency in EMR systems, patient portals, and office communication tools.
• Strong organizational skills with attention to detail and accuracy.
• Clear and professional verbal and written communication skills.

Responsibilities

• Register new patients and verify demographic and insurance information.
• Verify insurance eligibility and benefits prior to scheduling.
• Complete pre-certifications and communicate with insurance carriers.
• Coordinate with financial counselors regarding patient financial responsibility.
• Schedule surgical procedures, diagnostic testing, and related appointments.
• Ensure completion of pre-operative documentation and required authorizations.
• Enter and track provider orders through completion.
• Monitor pending results and notify appropriate staff of delays.
• Provide coverage for the Surgical Coordinator as needed.
• Process incoming/outgoing faxes and maintain documentation logs.
• Manage provider schedule changes and communicate updates appropriately.
• Perform general administrative duties to support clinic efficiency.

Skills

Medical scheduling

Insurance verification

EMR systems

Communication skills

Organizational skills

HIPAA compliance

Patient portals

Education

High school diploma

Associate degree preferred

Tools

EMR systems

Patient portals

Office software

Job description

Pinehurst Resort is seeking a Direct Hire Medical Coordinator with Surgery Scheduling to manage patient access, surgical scheduling, insurance coordination, and administrative workflow in a multi-specialty surgical clinic. This role emphasizes accurate scheduling, insurance verification, and care coordination across the continuum of care to support provider productivity and patient satisfaction.

As a direct hire team member, you will reinforce standardized scheduling practices and operational