Surgery Scheduler: OR Timing & Prep Coordinator

NorthBay Healthcare Group; Fairfield (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

Northbay Health seeks a Surgery Scheduler to join the clinic patient care team. You will orchestrate complex logistics for scheduling tests, pre-op/post-op visits, and surgeries, while ensuring payer requirements are met and accurate demographics documented in the EHR.

Responsibilities include coordinating with OR scheduling, obtaining authorizations, and communicating with patients about dates, times, and facility directions. Strong organization and multitasking are essential.

Qualifications

• High school diploma or equivalent preferred.
• Graduate from an accredited Medical Assistant program preferred.
• Experience with health insurance/benefit requirements required.
• Knowledge of ICD-10 and CPT coding highly beneficial.

Responsibilities

• Gathers, updates and verifies insurance/payer information in the practice management system. Confirms authorization.
• Verifies insurance type and eligibility for care.
• Determines when authorization for services is required and ensures authorization is obtained prior to service date.
• Schedules complex pre and post-op appointments requiring strong knowledge of pre-admission requirements, procedures, department protocols and timing.
• Coordinates surgeon and multi-disciplinary scheduling to maximize OR efficiency.
• Establishes and maintains effective communication with physicians, co-workers and patients.

Skills

Organizational skills

Written and spoken communication

Attention to detail

Microsoft Word

Windows

ICD-10 coding

CPT coding

Medical terminology

Multi-tasking

Scheduling coordination

Education

High school diploma

Medical Assistant program

Tools

Windows

Microsoft Word

Job description

Northbay Health seeks a Surgery Scheduler to join the clinic patient care team. You will orchestrate complex logistics for scheduling tests, pre-op/post-op visits, and surgeries, while ensuring payer requirements are met and accurate demographics documented in the EHR.

Responsibilities include coordinating with OR scheduling, obtaining authorizations, and communicating with patients about dates, times, and facility directions. Strong organization and multitasking are essential.