Surgery Scheduler, Float - Urology (Westwood)

UCLA Health; Los Angeles (CA); In loco; USD 66.000 - 95.000; Tempo pieno

Descrizione del lavoro

UCLA Health in Los Angeles is seeking a Surgery Scheduler to coordinate surgical cases and manage related administrative workflows, including scheduling surgeries, arranging pre-operative appointments, and obtaining insurance authorizations.

You will work closely with patients, surgeons, and clinical teams to confirm logistics, resolve scheduling conflicts, and support front desk operations across department clinics.

Competenze

• Knowledge of medical terminology, particularly urology.
• Knowledge of third party insurances and authorizations for treatment.
• Ability to research medical diagnosis and procedure codes in CPT Code book and ICD-10_CM code book.
• Demonstrated computer skills including word-processing, use of spreadsheets and data entry.
• Ability to understand and correctly use technical terminology and extract data from hospital records.
• Ability to communicate with medical, nursing and administrative personnel and study sponsors.
• Knowledge of UCLA Health System Processes.
• Strong writing and reporting skills.
• Ability to work under deadlines and prioritize assignments.

Mansioni

• Coordinate surgical cases and scheduling, ensuring workflow efficiency.
• Obtain required insurance authorizations for procedures.
• Communicate with patients, surgeons, and clinical teams to confirm logistics and resolve conflicts.
• Support front desk operations across department clinics, triaging calls and scheduling appointments.

Conoscenze

Medical terminology

Insurance authorizations

CPT/ICD-10 coding

Data entry

Electronic Medical Record System

Effective communication

Team coordination

Typing speed

Scheduling flexibility

Formazione

Bachelor's degree

Strumenti

Electronic Medical Record System

Descrizione del lavoro

Work Schedule

Monday - Friday: 8:00am - 5:00pm, hours may vary

Posted Date

09/25/2026

Salary Range

$31.88 - 45.66 Hourly

Employment Type

Duration

Indefinite

Job #

33404

Primary Duties and Responsibilities

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As a Surgery Scheduler, primary responsibilities include coordinating surgical cases and ensuring all related administrative workflows are completed accurately and in a timely manner. This includes scheduling surgeries and pre-operative appointments, obtaining required insurance authorizations, and communicating closely with patients, surgeons, and clinical teams to confirm logistics and resolve scheduling conflicts. Participate in a team based approach to supporting our patients, through Care Coordination.

In addition to surgery coordination, this role supports front desk operations across department clinics by answering and triaging patient phone calls, checking patients in and out, scheduling and confirming clinic appointments, assisting with diagnostic test scheduling, and preparing charts and documents for provider visits. Responsibilities also include handling medication refill requests, processing medical records and disability forms, and assisting with insurance pre-certifications and referrals.

You may be assigned to various department clinics throughout the community and will be expected to provide coverage as needed, maintaining a high level of professionalism and patient-centered service. Other duties may be assigned as operational needs arise.

Salary Range: $31.88 - $45.66 hourly

Job Qualifications

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Required

• Knowledge of medical terminology, particularly urology.
• Knowledge of third party insurances, government programs and other insurance agencies for purposes of assigning financial class codes and obtaining any necessary authorizations for treatment.
• Ability to research medical diagnosis and procedure codes in CPT Code book and ICD-10_CM code book.
• Demonstrated computer skills including word-processing, use of spreadsheets and data entry.
• Ability to understand and correctly use technical terminology, correctly identify and extract data from hospital records, enter data on flow sheets or in computer
• Ability to communicate effectively with medical, nursing and administrative personnel, regulatory agencies and study sponsors, both verbally and via written reports and memosand maintain study records.
• Knowledge of University's Electronic Medical Record System.
• Skill and experience in composing clear and understandable written memos and reports using correct grammar.
• Skill in prioritizing assignments to complete work in a timely and accurate manner.
• Knowledge of UCLA Health System Processes.
• Skill in communicating with patients, families and referring physicians with diplomacy
• Ability to establish and maintain cooperative working relationships with physicians, residents, research associates, fellows, students and staff, as well as outside granting agencies.
• Superior typing skills to prepare correspondence, reports and other written materials with speed and accuracy.
• Ability to work flexible hours and travel to department clinics, as assigned.
• Skill in prioritizing assignments to complete work in a timely manner when there are changes in workload and assignments, pressures of deadlines, and/or a heavy workload

Preferred

• Fluent in Spanish
• Bachelor's degree
• Demonstrated basic knowledge of cancer treatment.

As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer. Current/former UC employees are subject to a personnel file review.