Administrative Assistant III - Cornea & Uveitis, Westwood

UCLA Health; Los Angeles (CA); On-site; USD 44,000 - 63,000; Full time

Job summary

UCLA Health in Los Angeles seeks a detail-oriented Surgery Scheduler to coordinate all surgical scheduling for ophthalmology in the Cornea & Uveitis clinic, delivering a concierge-level patient experience.

Your responsibilities include coordinating procedures, arranging pre-operative testing, confirming insurance and authorizations, serving as patient liaison, and maintaining EMR documentation while supporting daily operations.

Qualifications

• Required: Excellent interpersonal skills which promote pleasant and effective communications with patients, staff and doctors.
• Required: Excellent verbal and written communication skills.
• Required: Flexible personality and ability to adapt to changing needs of department.
• Required: Ability to interact calmly and effectively with patients with difficult personalities.

Responsibilities

• Coordinate patient surgical procedures for assigned faculty physicians.
• Schedule required pre-operative testing and appointments.
• Verify patient insurance coverage and obtain necessary prior authorizations, and provide guidance on billing.
• Serve as a patient liaison, guiding patients through the pre- and post-operative process.
• Maintain accurate documentation and patient records within the electronic medical record system.
• Provide general clinic and administrative support as needed to ensure smooth daily operations.

Skills

Interpersonal skills

Verbal communication

Written communication

Flexibility

Calm under pressure

Job description

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Work Schedule

Monday - Friday 8am-5pm

Posted Date

10/13/2026

Salary Range: $31.88 - 45.66 Hourly

Employment Type

Duration

Indefinite

Job #

33483

Primary Duties and Responsibilities

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We are seeking a highly organized and patient-centered Surgery Scheduler to coordinate all aspects of surgical coordinating for ophthalmologists in our Cornea & Uveitis clinic and ensuring a concierge-level patient experience . Responsibilities include, but are not limited to:

• Coordinate patient surgical procedures for assigned faculty physicians
• Schedule required pre-operative testing and appointments
• Verify patient insurance coverage and obtain necessary prior authorizations, and provide guidance on billing
• Serve as a patient liaison, guiding patients through the pre- and post-operative process
• Maintain accurate documentation and patient records within the electronic medical record system
• Provide general clinic and administrative support as needed to ensure smooth daily operations

Salary Range: $31.88-45.66 Hourly

Job Qualifications

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Required:

• Excellent interpersonal skills which promote pleasant and effective communications with patients, staff and doctors.
• Excellent verbal and written communication skills.
• Flexible personality and ability to adapt to changing needs of department.
• Ability to interact calmly and effectively with patients with difficult personalities.

Highly Desirable:

• At least one year experience working in a medical office including scheduling patient appointments in computerized system, answering telephones, interacting with patients and familiarity with current billing practices including governmental plans.
• Experience working in an Ophthalmology practice
• Experience registering patients in UCLA Encounter Registration system
• Experience working in a teaching environment

As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer. Current/former UC employees are subject to a personnel file review.