Administrative Assistant II, Float - Urology (Westwood)

UCLA Health; Los Angeles (CA); On-site; USD 38,000 - 54,000; Full time

Job summary

UCLA Health in Los Angeles is seeking an Administrative Assistant II floater in the Department of Urology. You will check patients in and out, collect co-payments, answer calls, schedule and confirm clinic appointments, and prepare charts for visits.

The role requires strong typing, word processing, spreadsheets, and effective communication with medical staff and patients. Travel to UCLA Urology clinics is required to provide coverage as assigned.

Qualifications

• Knowledge of physician office policies and procedures.
• Ability to communicate with medical, nursing and administrative personnel.
• Strong typing and grammar for memos and reports.

Responsibilities

• Check patients in and out and collect co-payments.
• Answer and screen patient calls; schedule and confirm clinic appointments.
• Prepare charts and documents for clinic visits; process medical records requests.
• Route medication refill requests and assist with disability/return-to-work forms.
• Travel to UCLA Urology clinics for coverage as assigned.

Skills

Medical terminology

Data entry

Scheduling

Typing

Communication

Spreadsheets

Office equipment

Prioritization

Flexibility

Spanish

Tools

EMR System

Word processing

Spreadsheets

Job description

Onsite or Remote

Fully On-Site

Work Schedule

Monday - Friday: 8:00am - 5:00pm, hours may vary

Posted Date

08/27/2026

Salary Range: $27.74 - 39.36 Hourly

Employment Type

Duration

Indefinite

Job #

32863

Primary Duties and Responsibilities

As an Administrative Assistant II floater for the Department of Urology, responsibilities include checking patients in and out, collecting co-payments when appropriate, answering, screening and responding to patient phone calls, scheduling clinic appointments, confirming clinic appointments, assisting patients with scheduling diagnostic tests, preparing charts and documents for clinic visits, filing, process requests for medical records, routing medication refill requests, and assist with processing disability and return-to-work forms for patients. The AA II will travel and work at other UCLA Urology clinics throughout the community as assigned by the supervisor for coverage.

Salary Range: $27.74 - $39.36 hourly

Job Qualifications

Required:

• Demonstrated basic knowledge of physician office policies and procedures.
• Demonstrated computer skills including word-processing, use of spreadsheets and data entry.
• Ability to communicate effectively with medical, nursing and administrative personnel, regulatory agencies and study sponsors.
• Skill and experience in operating office machines including hospital based computer systems.
• Skill and experience in composing clear and understandable written memos and reports using correct grammar.
• Skill in prioritizing assignments to complete work in a timely and accurate manner.
• Skill in communicating with patients, families and referring physicians with diplomacy
• Knowledge of basic medical terminology.
• Familiarity with physician office billing procedures
• Superior typing skills to prepare correspondence, reports and other written materials with speed and accuracy
• Ability to work flexible hours and travel to department clinics, as assigned.

Preferred:

• Knowledge of University’s Electronic Medical Record System
• Familiarity with physician office billing procedures.
• Fluent in Spanish

As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer. Current/former UC employees are subject to a personnel file review.