Surgery Scheduler

North Texas Orthopedics & Spine Center; Fort Worth (TX); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Healthcare options

Dental & Vision Insurance

401(k) with employer contributions

HSA/FSA

EAP

Generous PTO

Paid holidays

Job summary

North Texas Orthopedics & Spine Center in Fort Worth, TX is seeking a dedicated scheduler to support surgical appointments and patient flow. This role collaborates with physicians, hospitals, and insurance providers to ensure accurate scheduling and pre-authorizations.

A strong customer-service approach and medical terminology knowledge are essential. The position requires proficiency in Centricity/Phoenix EMR, high attention to detail, and the ability to multitask in a fast-paced environment.

Qualifications

• Must be proficient in obtaining insurance pre-authorizations.
• 1 year of direct surgery scheduling experience preferred.
• Experience with EMR systems and medical terminology.
• Strong written and verbal communication skills; professional demeanor.

Responsibilities

• Answers telephones, schedules patient appointments and directs calls.
• Maintains physicians' calendars and coordinates with hospitals/ASC for procedures.
• Verifies insurance coverage and obtains precertifications/authorizations.
• Communicates expected patient financial responsibilities and time/location instructions.
• Enters benefits into the EMR system and coordinates with referring offices.
• Supports scheduling team and covers coworkers as needed.

Skills

Insurance pre-authorizations

Surgery scheduling

EMR systems

Medical terminology

Customer service

Education

High School Diploma/GED

Tools

Centricity/Phoenix EMR

Job description

Description

This position is for North Texas Orthopedics, located in Fort Worth, TX.

• Collaborative Environment: Work alongside a passionate team of healthcare professionals committed to providing exceptional patient care. Your expertise will be valued and supported.
• Work-Life Balance: We understand the importance of balance in your life. Our flexible scheduling ensures you have time for what matters most to you.
• Competitive Compensation: Enjoy a competitive salary and benefits package that reflects your skills and dedication.
• Incredible Culture: Join a workplace that fosters fairness, teamwork, and a positive atmosphere. We believe in working together to create an uplifting environment for both staff and patients.
• Healthcare Options: PPO, HDHP, and Surest plans with a $100/month tobacco-free discount
• 401(k) with Annual Employer Contributions
• Additional Coverage: HSA/FSA, short- and long-term disability, life and AD&D, legal assistance, and more
• Employee Assistance Program (EAP): Employer-paid support for life’s challenges
• Generous Paid Time Off:
• Up to 2 weeks of PTO starting out. (Increases with tenure)
• 7 paid holidays + 2 floating holidays

Job Type

Full-time

Description

This position is for North Texas Orthopedics, located in Fort Worth, TX.

Why Choose Us? #NTO

• Collaborative Environment: Work alongside a passionate team of healthcare professionals committed to providing exceptional patient care. Your expertise will be valued and supported.
• Work-Life Balance: We understand the importance of balance in your life. Our flexible scheduling ensures you have time for what matters most to you.
• Competitive Compensation: Enjoy a competitive salary and benefits package that reflects your skills and dedication.
• Incredible Culture: Join a workplace that fosters fairness, teamwork, and a positive atmosphere. We believe in working together to create an uplifting environment for both staff and patients.

Benefits

• Healthcare Options: PPO, HDHP, and Surest plans with a $100/month tobacco-free discount
• Dental & Vision Insurance
• 401(k) with Annual Employer Contributions
• Additional Coverage: HSA/FSA, short- and long-term disability, life and AD&D, legal assistance, and more
• Employee Assistance Program (EAP): Employer-paid support for life’s challenges
• Generous Paid Time Off:
• Up to 2 weeks of PTO starting out. (Increases with tenure)
• 7 paid holidays + 2 floating holidays

JOB SUMMARY:

Answers the telephone and directs calls to the appropriate person. Schedules surgical appointments, greets, instructs and directs patients. Position serves as a liaison between patient and medical support staff.

Responsibilities Include, But Are Not Limited To, The Following

• Answers multiple telephone lines, schedules patient appointments, screens calls, takes messages and provides general information to callers as needed.
• Maintaining MDs calendar.
• Schedules all surgical procedures with hospitals and/or Ambulatory Surgery Centers (ASC).
• Coordinates anesthesia, neuro monitoring and hardware reps.
• Issues out-patient material. Responsible for ensuring that all surgical patients are given oral and/or written instructions regarding the upcoming procedure and hospital policies and procedures.
• Verifies insurance coverage to ascertain deductible and coinsurance amounts, obtaining precertification/authorization for surgeries, MRI’s, EMG’s, specialty injections, and other services as needed.
• Notifies patients of expected financial responsibility that will be due at the time of service.
• Provides explicit instructions to patients regarding time of arrival, place of service, and documentation necessary for office visits.
• Enters benefits and precertification/authorization into EMR system (Referral Management).
• Coordinates with referring physician offices when necessary to pre-authorize services.
• Attends scheduled staff meetings.
• Availability to work in the office setting Monday-Friday.
• Covers other schedulers when they are out.

Requirements

EDUCATIONAL REQUIREMENTS:

• High School Diploma/GED required.

Qualifications And Experience

• Experience with Centricity/Phoenix EMR is a plus.
• MUST be proficient in obtaining insurance prior-authorizations.
• MUST have 1 years of direct surgery scheduling experience.
• Computer literate, with strong keyboard skills and experience with electronic medical records system.
• Background in medical terminology, Orthopedics/Spine, and ability to analyze medical situations for scheduling purposes preferred.
• Familiarity with various health insurance plans and benefit eligibility processes preferred.
• Strong written and verbal communication skills.
• Pleasant speaking voice and demeanor, with strong customer service skills.
• Neat, professional appearance.
• Ability to multitask and excel in high pressure situations.
• Ability to establish effective working relationships with patients, physicians, and other medical support staff.