Surgery Scheduler

Insight Health Systems; Coldwater (MI); On-site; USD 36,000 - 48,000; Full time

Job summary

Insight Health Systems is seeking a receptionist on a patient care unit to perform front-desk and secretarial duties under RN supervision. You will serve as the primary communications hub in the nursing station to support smooth unit operations in alignment with the hospital's mission.

The role involves coordinating OR scheduling activities, handling call‑outs, and preparing reports while ensuring accurate documentation and timely communication with care teams.

Qualifications

• High school diploma or equivalent is required.
• Secondary education in medical assisting or secretarial skills preferred.
• One year hospital experience desirable.
• BLS certification required within six months of hire.
• Quality communication skills.

Responsibilities

• Assist in coordination and communication of activities involved in scheduling cases in the OR Department.
• Schedule add-ons and coordinate with Anesthesia, Float Circulator, Recovery, and Ambulatory Care.
• Notify Administrative Supervisor if an add-on is an ER patient being admitted.
• Schedule outpatient PICC lines and weekend/holiday infusions.
• Schedule cases in the Depot and related logistics.

Skills

Communication skills

Education

High school diploma

Medical assistant training

Secretarial skills training

Job description

Job Summary

Under the direct supervision of the R.N. and ultimately to the Nurse Director, performs the receptionist and secretarial duties on a patient care unit while functioning as the focal communications source in the nursing station. Performs activities which support the smooth operation of a patient care unit in accordance with the philosophy and mission of the Nursing Department and the hospital.

Schedule

Full‑time, days

Duties

• Assist in the coordination and communication of activities involved in the scheduling of cases in the OR Department
• Schedule add‑on cases (call Anesthesia, Float Circulator, Recovery, Amb Care)
• Call Administrative Supervisor if an add‑on is an ER patient being admitted, for a room
• Schedule outpatient PICC lines
• Schedule weekend/holiday infusions and injections
• Schedule cases in the Depot
• Schedule PAT phone calls
• Schedule cases from printer, fax, email and phone calls
• Deliver next‑day Pick Sheets
• Pick up the Pick Sheets and Implant forms from the day before from Recovery Room
• Take On Call sheet to Switchboard
• Hang On Call sheet for Administrative Supervisor
• Notify OR crew and Ambulatory Care of cancellations
• Pick up charts from Ambulatory Care and send to Medical Records
• Pick up Endo reports at the end of the week and take to Doctors Lounge
• Update weekly tracking sheet
• Run SSI reports quarterly and send to surgeons
• Mail out lens implant tracking cards
• Fax/Email Allograft tracking sheets
• Prepare on‑call sheets for the next week
• Prepare on‑call calendar for the next month
• Answer phone calls (check voicemail)
• Respond to emails
• Post charges
• Place tickets for OR equipment repairs
• Run daily surgery schedule
• Create documents and reports as needed
• Other projects as needed

Qualifications

• High school diploma or equivalent is required
• Secondary education in medical assistant or secretarial skills preferred
• One year hospital experience desirable
• BLS certification required within six months of hire
• Quality communication skills

Physical Requirements

• Work is medium to heavy demand
• Requires prolonged periods of standing and walking on duty
• Lifting and pushing are required when working with patients and moving carts, wheelchairs, stretchers and other types of equipment
• Handling, reaching and manual dexterity are required when distributing supplies and equipment

OSHA Exposure Classification

• Risk of exposure to communicable diseases