Surgery Scheduler

Insight Hospital and Medical Center; Coldwater (MI); On-site; USD 20,664,000 - 30,307,200; Full time

Job summary

Insight Hospital and Medical Center in Michigan seeks an administrative receptionist on a patient care unit, under RN supervision, to serve as the central communications hub in the nursing station and to support the department with accurate, timely information.

Duties include coordinating OR case scheduling, handling on-call sheets, processing emails and faxes, maintaining charts, posting charges, and preparing daily and weekly reports to keep the unit running smoothly.

Qualifications

• High school diploma or equivalent is required.
• Secondary education in medical assistant or secretarial skills preferred.
• BLS certification required within six months of hire.
• Quality communication skills.

Responsibilities

• Assist in coordination and communication of activities involved in scheduling cases in the OR Department.
• Schedule add on cases and coordinate with anesthesia, float circulator, recovery, and ambulatory care.
• Call Administrative Supervisor if add on is ER patient admitted for a room.
• Schedule weekend/holiday infusions and injections.
• Schedule cases from various sources (printer, fax, email, phone).
• Update weekly tracking sheet and run SSI reports quarterly.

Skills

Communication skills

Education

High school diploma or equivalent

BLS certification within six months of hire

Job description

Under the direct supervision of the R.N. and ultimately to the Nurse Director, performs the receptionist and secretarial duties on a patient care unit while functioning as the focal communications source in the nursing station. Performs activities which support the smooth operation of a patient care unit in accordance with the philosophy and mission of the Nursing Department and the hospital.

Duties

• Assists in the coordination and communication of activities involved in the scheduling of cases in the OR Department
• Schedules add on cases (call Anesthesia, Float Circulator, Recovery, Amb Care)
• Call Administrative Supervisor, if add on is ER patient being admitted, for a room
• Schedule weekend/holiday infusions and injections
• Schedule cases in the Depot
• Schedule cases from printer, fax, email and phone calls
• Pick up the Pick Sheets and Implant forms from day before from Recovery Room
• Take On Call sheet to Switchboard
• Hang On Call sheet for Administrative Supervisor
• Let OR crew and Ambulatory Care know of cancellations
• Pick up charts from Ambulatory Care and take to be sent out to Medical Records
• Pick up Endo reports at the end of the week and take to Doctors Lounge
• Update weekly tracking sheet
• Run SSI reports quarterly and send to surgeons
• Fax/Email Allograft tracking sheets
• Prepare on call sheets for the next week
• Prepare on call calendar for the next month
• Respond to emails
• Post charges
• Place tickets for OR equipment repairs
• Run daily surgery schedule
• Create documents and reports as needed
• Other projects as needed

Qualifications

• High school diploma or equivalent is required
• Secondary education in medical assistant or secretarial skills preferred
• BLS certification required within six months of hire
• Quality communication skills

Physical Requirements

• Work is medium to heavy demand
• Requires prolonged periods of standing and walking on duty
• Lifting and pushing are required when working with patients and moving carts, wheelchairs, stretchers and other types of equipment
• Handling, reaching and manual dexterity are required when distributing supplies and equipment

OSHA Exposure Classification

• Risk of exposure to communicable diseases