Surgery Scheduler

United Surgical Partners International; Cameron Park (CA); On-site; USD 34,000 - 45,000; Full time

Benefits offered by this job

401(k) retirement plan

Employee Assistance Program

Employee discount program

Paid leave in accordance with law

Job summary

West Coast Joint and Spine is seeking a Surgery Scheduler to manage the daily scheduling process and coordinate with physicians, OR staff, and anesthesia groups to ensure smooth patient flow.

The role requires 1–2 years of hospital/ASC/medical office scheduling experience, excellent communication and customer service skills, and a professional appearance. Duties include verifying information, preparing paperwork, and maintaining positive relationships with staff.

Qualifications

• Minimum 1-2 years of hospital, ASC, or medical office scheduling experience required.
• Must be able to communicate verbally and non-verbally in a professional way.
• Ability to use time wisely in preparing work area to meet high-paced demand.
• Show a genuine desire to work and improve the ASC as a whole.
• Professional appearance and attire.
• Strong familiarity with medical terminology, and general interest/willingness to learn multiple specialties.
• Must demonstrate excellent phone etiquette and exceptional customer service skills.

Responsibilities

• Set priorities and organize work.
• Schedule patient procedures to ensure efficient processing and 23-hour stay arrangements.
• Coordinate with anesthesia groups to confirm scheduling coverage.
• Use procedure codes to ensure proper billing.
• Verify information (name, DOB, gender, insurance) in the system.
• Ensure necessary paperwork for new add-ons is received.
• Communicate schedule changes to staff.
• Collaborate with OR Manager and Materials Manager to avoid conflicts.
• Alert administration when new doctors or procedures are scheduled.
• Cross-train with other business office areas.
• Accept other duties as assigned.
• Complete consents and submit to the chart builder.
• Promote positive relationships with coordinators, physicians, and nursing staff.

Skills

Scheduling experience

Customer service

Communication skills

Time management

Professional appearance

Tools

EMR/EHR systems

Job description

West Coast Joint and Spine is seeking a Surgery Scheduler

Surgery Scheduler at West Coast Joint and Spine:

Under the direction of the Business Office Manager, is responsible for daily maintenance of the surgery schedule and all aspects of the scheduling process. This includes strategizing and problem solving and ensuring high levels of customer service with scheduling coordinators from all doctors' offices and Operating Room Staff. Successful candidate will possess outstanding leadership, communication and customer service skills as well as the ability to diffuse difficult scheduling conflicts efficiently with strategy. The successful candidate should be able to demonstrate previous successful/positive customer service encounters or programs.

Duties and Responsibilities

• Sets priorities and organizes work
• Schedules patient procedures to ensure efficient and accurate processing of information. This includes procedures in the operating room, coordination with vendors, and arrangements for 23-hour stay.
• Coordinates with anesthesia groups to confirm scheduling for coverage.
• Accurately uses procedure codes to ensure proper billing.
• Verifies information being entered into system is correct, i.e. spelling of name, DOB, gender, insurance information, etc.
• Ensuring all necessary paper work for any patient add-on is received by the appropriate staff.
• Communicates changes to schedule to appropriate staff
• Works closely with OR Manager and Materials Manager to avoid equipment or supply conflicts.
• Alerts administration when new doctors or procedures are scheduled.
• Cross trains with other business office areas.
• Accepts other duties as assigned.
• Completes consents and ensures accuracy before submitting to the chart builder.
• Promote positive relationships with scheduling coordinators, physicians and nursing staff members throughout the scheduling process.

Qualifications

Education, Training, and experience required

• Minimum 1-2 years of hospital, ASC, or medical office scheduling experience required.
• Must be able to communicate verbally and non-verbally in a professional way.
• Ability to use time wisely in preparing work area to meet high-paced demand.
• Show a genuine desire to work and improve the ASC as a whole.
• Professional appearance and attire.
• Strong familiarity with medical terminology, and general interest/willingness to learn multiple specialties.
• Must demonstrate excellent phone etiquette and exceptional customer service skills.

What We Offer

Benefits

• 401(k) retirement plan
• Employee Assistance Program
• Employee discount program
• USPI provides paid leave in accordance with applicable law

Who We Are

At USPI, we create relationships that create better care. We partner with physicians and healthcare systems to provide first-class ambulatory solutions throughout the United States. We are committed to providing surgical services in the most efficient and clinically excellent manner.

USPI is committed to, and proud of our inclusive culture. An inclusive culture, in our view, is respectful of differences and nurtures and supports the contributions of each individual, while also embracing and leveraging diversity. A diverse workforce, combined with an inclusive culture, makes USPI stronger and better able to meet the needs of our diverse patient and physician population.

Hourly Range: $25 - $33