Surgery Scheduler

United Surgical Partners International, Inc; Florida; On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Medical, dental, vision coverage

Life and AD&D coverage

Disability coverage

FSAs and HSAs

401(k) and retirement planning

Paid holidays and vacation

Job summary

TLC Outpatient Surgery & Laser Center in Florida is seeking a Surgery Scheduler to manage daily scheduling across the OR, GI lab, and 23-hour stay. Under the supervision of the Business Office Manager, you will coordinate with physicians, anesthesia, and staff to maintain accurate calendars.

The ideal candidate has 2–4 years of hospital or medical office scheduling experience, strong communication and customer service skills, and attention to detail.

Qualifications

• Minimum 2-4 years of hospital or medical office experience.
• Professional communication, both verbal and non- verbal.
• Ability to manage time and meet high-paced demand.
• Strong desire to improve hospital operations and patient service.

Responsibilities

• Schedules patient procedures for OR, GI lab, and 23-hour stay.
• Coordinates with anesthesia groups for coverage.
• Verifies accuracy of patient data (name, DOB, gender, insurance).
• Completes consents and prepares chart submissions.
• Notifies staff of schedule changes and ensures required fields are filled.
• Works with OR director to avoid equipment conflicts.
• Cross-trains with other departments and supports team.
• Maintains positive relationships with physicians and staff.

Skills

Scheduling coordination

Customer service

Medical terminology

Phone etiquette

Tools

Advantx

Job description

TLC Outpatient Surgery & Laser Center is hiring a Surgery Scheduler, Full time

TLC Outpatient Surgery & Laser Center

• We perform a broad range of outpatient surgical procedures.
• TLC Outpatient Surgery & Laser Center is an affiliate of United Surgical Partners International and our mission is to care for each patient and every family as if they were our own.
• Each patient, each family, each and every time. If you share our mission, please discuss joining our team.

Job Summary

Under the direction of the Business Office Manager, the Surgery Scheduler is responsible for daily maintenance of the surgery schedule and all aspects of the scheduling process. This includes strategizing and problem solving and ensuring high levels of customer service with scheduling coordinators from all doctors'' offices and Operating Room Staff.

Successful candidate will possess outstanding leadership, communication and customer service skills as well as the ability to diffuse difficult scheduling conflicts efficiently with strategy. The successful candidate should be able to demonstrate previous successful/positive customer service encounters or programs.

DUTIES AND RESPONSIBILITIES

• Sets priorities and organizes work
• Schedules patient procedures to ensure efficient and accurate processing of information. This includes procedures in the operating room, GI lab, and arrangements for 23-hour stay.
• Coordinates with anesthesia groups to confirm scheduling for coverage.
• Accurately uses procedure codes to ensure proper billing.
• Verifies information being entered into system is correct, i.e. spelling of name, DOB, gender, insurance information, etc.
• Ensuring all necessary paper work for any patient -add on'' is received by the appropriate staff.
• Communicates changes to schedule to appropriate staff
• Ensures all required fields in Advantx are completed
• Works closely with OR director to avoid equipment or supply conflicts.
• Alerts administration when new doctors or procedures are scheduled.
• Cross trains with other areas.
• Other duties as assigned.
• Completes consents and ensures accuracy before submitting to the chart builder.
• Promote positive relationships with scheduling coordinators, physicians and nursing staff members throughout the scheduling process.

EDUCATION, TRAINING AND EXPERIENCE REQUIREMENTS

• Minimum 2-4 years of hospital or medical office experience required.
• Must be able to communicate verbally and non-verbally in a professional way.
• Ability to use time wisely in preparing work area to meet high-paced demand.
• Show a genuine desire to work and improve the hospital as a whole.
• Professional appearance.
• Strong medical terminology.
• Must demonstrate excellent phone etiquette and exceptional customer service skills.

What We Offer

• Medical, dental, vision, and prescription coverage
• Life and AD&DD coverage
• Availability of short- and long-term disability
• Flexible financial benefits including FSAs and HSAs
• 401(k) and access to retirement planning
• Paid holidays and vacation

Who We Are

At USPI, we create relationships that create better care. We partner with physicians and healthcare systems to provide first-class ambulatory solutions throughout the United States. We are committed to providing surgical services in the most efficient and clinically excellent manner.

USPI is committed to, and proud of, our inclusive culture. An inclusive culture, in our view, is respectful of differences and nurtures and supports the contributions of each individual, while also embracing and leveraging diversity. A diverse workforce, combined with an inclusive culture, makes USPI stronger and better able to meet the needs of our diverse patient and physician population.