Support Staff Supervisor

State of South Dakota; Pierre (SD); On-site; USD 31,000 - 44,000; Full time

Benefits offered by this job

Health insurance (0 premium)

Paid holidays

Vacation and sick leave

Dental

Vision

Retirement benefits SDRS

Job summary

South Dakota Bureau of Human Resources and Administration in Pierre, SD is seeking a Program Assistant/Secretary to support the Office of the State Engineer. The role focuses on writing and routing contracts/documents, proofreading, answering calls, and posting information to the OSE website.

Ideal candidates have managerial and contract/payment processing experience, strong organization, and proficiency with Microsoft Office and recordkeeping.

Qualifications

• Experience managing offices or teams and handling contracts.
• Proficient in routine contract and payment processing tasks.
• Familiar with office procedures and recordkeeping.

Responsibilities

• Writing/routing contract documents and required documents.
• Reviewing and processing project-related records and invoices.
• Filing information into OwnerInsite and maintaining drawings.
• Posting information to the OSE website and assisting with reports.

Skills

Managerial experience

Contract/payment processing

Office procedures

Microsoft Office Suite

Record keeping

Communication

Tools

OwnerInsite

Video conferencing

Spreadsheets

Databases

Job description

PLEASE ATTACH THE ADDITIONAL REQUIREMENTS LISTED AT THE BOTTOM OF THIS PAGE

Job ID: 38374

Agency: Bureau of Human Resources and Administration

Location: Pierre, SD

Salary: $27.00 Hourly, depending on qualifications

Pay Grade: G

Closing Date: Open Until Filled

This is a Full-Time 40 Hours Weekly position with the Bureau of Human Resources and Administration's Office of the State Engineer. For more information on the Bureau of Human Resources and Administration, please visit https://www.sd.gov/bhra .

The Office of the State Engineer manages all vertical construction projects for all state-owned facilities across South Dakota. The Support Staff Supervisor along with the positions they supervise - Program Assistants and Secretaries - support this work. This entire office support group handles the general day-to-day paperwork and operations to support the project managers in their day-to-day duties.

The Program Assistant/Secretary Duties Include

• writing and routing advertisements, requests for statements of interest, and requests for qualifications;
• proofreading all contract documents;
• answering phone calls;
• posting information to the OSE website;
• reviewing/processing project payments, travel vouchers, and general office invoices.

Duties

• writing/routing contract documents;
• reviewing required documents;
• filing information into OwnerInsite (software);
• managing the OSE record drawings (physical & electronic files);
• compiling monthly status reports;
• procurement for the office (P-card holder);
• assist with planning and scheduling the annual OSE conference; and,
• act as the assistant to the State Engineer and Deputy State Engineer as needed.

The Ideal Candidate Will Have

• managerial experience as well as contract/payment processing experience.

Knowledge Of

• office procedures;
• computer programs, including Microsoft Office Suite;
• record keeping procedures;
• policies, procedures, activities, and programs applicable to the office.

Skill In

• organization and prioritization;
• time management;
• problem-solving;
• motivation;
• creativity;
• conflict resolution.

Ability To

• train subordinates and monitor performance;
• develop and maintain positive working relationships;
• work independently as well as a in a team-oriented environment;
• supervise staff;
• communicate effectively with staff at all levels of the department and the public;
• use computer technology proficiently, such as video conferencing, spreadsheets, and databases;
• efficiently manage multiple priorities and projects.

This position is eligible for Veterans’ Preference per ARSD 55:10:02:08.

NCRC: If you possess a National Career Readiness Certificate, for more information on how to acquire a National Career Readiness Certificate contact a South Dakota Department of Labor and Regulation Job Service Office. A certificate is not necessary to be considered.

The State of South Dakota does not sponsor work visas for new or existing employees. All persons hired will be required to verify identity and eligibility to work in the United States and complete an Employment Eligibility Verification, Form I-9. The State of South Dakota as an employer will be using E-Verify to complete employment eligibility verification upon hire.

The State of South Dakota offers $0 premium employee health insurance option plus eleven paid holidays, generous vacation and sick leave accrual, dental, vision, and other insurance options, and retirement benefits. This position is a member of Class A retirement under SDRS.

South Dakota Bureau of Human Resources and Administration

Telephone: [phone] Email: [e-mail]

http://bhr.sd.gov/workforus

"An Equal Opportunity Employer"