Support Staff Supervisor

South Dakota State Government; Pierre (SD); Vor Ort; USD 31.000 - 44.000; Vollzeit

Zusammenfassung

The State of South Dakota's Office of the State Engineer within the Bureau of Human Resources and Administration seeks a Support Staff Supervisor to lead Program Assistants and Secretaries, handle ads, contracts, payments, and general office operations in Pierre.

The role oversees staff performance, trains new employees, writes contract documents, files records, compiles monthly reports, and supports procurement and conference planning, assisting the State Engineer and Deputy as needed.

Qualifikationen

• Managerial experience and contract/payment processing experience.
• Knowledge of office procedures and records management.
• Proficiency with Microsoft Office Suite.

Aufgaben

• Oversee Program Assistants and Secretaries; cover in absences or high volume periods of work.
• Write/routing contract documents; review required documents.
• File information into OwnerInsite (software) and manage OSE record drawings.
• Compile monthly status reports and handle procurement for the office (P-card holder).
• Assist with planning and scheduling the annual OSE conference; act as assistant to the State Engineer and Deputy State Engineer.

Kenntnisse

Managerial experience

Contract/payment processing

Microsoft Office Suite

Tools

Microsoft Office Suite

Jobbeschreibung

Job ID: 38374

Agency: Bureau of Human Resources and Administration

Location: Pierre, SD

Salary: $27.00 Hourly, depending on qualifications

Pay Grade: G

Closing Date: Open Until Filled

This is a Full-Time 40 Hours Weekly position with the Bureau of Human Resources and Administration's Office of the State Engineer. For more information on the Bureau of Human Resources and Administration, please visit https://www.sd.gov/bhra.

The Office of the State Engineer manages all vertical construction projects for all state-owned facilities across South Dakota. The Support Staff Supervisor along with the positions they supervise - Program Assistants and Secretaries - support this work. This entire office support group handles the general day-to-day paperwork and operations to support the project managers in their day-to-day duties.

The Program Assistant/Secretary duties include:

• writing and routing advertisements, requests for statements of interest, and requests for qualifications;
• proofreading all contract documents;
• answering phone calls;
• posting information to the OSE website;
• reviewing/processing project payments, travel vouchers, and general office invoices.

The Support Staff Supervisor will manage the Program Assistants and Secretaries, understanding how to perform their duties, covering in absences or high volume periods of work, and training new support staff employees. In addition the Support Staff Supervisor will have the following duties:

• writing/routing contract documents;
• reviewing required documents;
• filing information into OwnerInsite (software);
• managing the OSE record drawings (physical & electronic files);
• compiling monthly status reports;
• procurement for the office (P-card holder);
• assist with planning and scheduling the annual OSE conference; and,
• act as the assistant to the State Engineer and Deputy State Engineer as needed.

The Ideal Candidate Will Have:

• managerial experience as well as contract/payment processing experience.

Knowledge of:

• office procedures;
• computer programs, including Microsoft Office Suite;
• record keeping procedures;
• policies, procedures, activities, and programs applicable to the office.

Skill in:

• organization and prioritization;
• time management;
• problem-solving;
• motivation;
• creativity;
• conflict resolution.

Ability to:

• train subordinates and monitor performance;
• develop and maintain positive working relationships;
• work independently as well as a in a team-oriented environment;
• supervise staff;
• communicate effectively with staff at all levels of the department and the public;
• use computer technology proficiently, such as video conferencing, spreadsheets, and databases;
• efficiently manage multiple priorities and projects.

This position is eligible for Veterans' Preference per ARSD 55:10:02:08.

NCRC: If you possess a National Career Readiness Certificate, please submit the certificate with your application. For more information on how to acquire a National Career Readiness Certificate contact a South Dakota Department of Labor and Regulation Job Service Office. A certificate is not necessary to be considered.

The State of South Dakota does not sponsor work visas for new or existing employees. All persons hired will be required to verify identity and eligibility to work in the United States and complete an Employment Eligibility Verification, Form I-9. The State of South Dakota as an employer will be using E-Verify to complete employment eligibility verification upon hire.

The State of South Dakota offers $0 premium employee health insurance option plus eleven paid holidays, generous vacation and sick leave accrual, dental, vision, and other insurance options, and retirement benefits. You can view our benefits information here. This position is a member of Class A retirement under SDRS.

South Dakota Bureau of Human Resources and Administration

Telephone: [phone] Email: [e-mail]

http://bhr.sd.gov/workforus

'An Equal Opportunity Employer'