Support Specialist

Volke-USA; Greer, Northern (SC, KY); Hybrid; USD 71,635,000 - 96,432,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401k

Paid holidays

Paid vacation

Job summary

Volke-USA is seeking a Support Specialist to provide advanced administrative support to the assigned department in Greer, SC. You will generate reports for weekly and daily meetings, take notes, and create meeting agendas.

You will coordinate records for department management weekly meetings, assist with the budget, training, travel, expenses, and office supplies, and maintain time administration for management.

Qualifications

• High School Diploma or GED required; Associate degree a plus.
• Experience: 3-5 years in administrative procedures.
• SAP modules: Purchasing, Manager's Desktop, Finance, and Time Administration.
• Proficient in Outlook, PowerPoint, and Excel.

Responsibilities

• Generate reports for weekly and daily meetings.
• Take meeting notes and generate agendas.
• Coordinate records for department meetings (agenda, notices, minutes,LOP).
• Assist with department budget, training records, travel, expenses, and office supplies.
• Maintain time administration for management.
• Create purchase orders and process invoices to AP.
• Schedule meetings and video conferences for department members.
• Support management to achieve targets and task completion.
• Handle confidential information securely.
• Monitor and communicate budget variance, forecasts, and SAP activities.

Skills

SAP Proficiency

Meeting Coordination

Document Management

Budget Support

Multi-tasking

Education

High School Diploma or GED

Associate Degree a plus

Tools

Microsoft Outlook

PowerPoint

Excel

Job description

As Support Specialist you provide a variety of advanced administrative support to the assigned department. You will be responsible for generating reports for the weekly and daily meetings, for taking meeting notes and generating agenda for meetings.

Responsibilities

• Performs and coordinates administrative tasks (word processing, document preparation/management and file maintenance as required) related to the daily activities.
• Coordinates preparation of records such as agenda, notices, minutes and LOP for department management team weekly meeting.
• Assists with department budget, training records, travel arrangements, expense reports, office supplies and record retention.
• Maintains time administration for management.
• Creates purchase orders and processes invoices to Accounts Payable.
• Schedules and organizes activities such as meetings, meeting documentations, and video conference for members of the department.
• Supports management to maintain target achievement and task completion as assigned.
• Handles confidential information and material.
• Monitors and communicates to managers deviations on Budget Variance reports, forecasting reports, and SAP activities

Requirements

• High School Diploma or GED equivalent. Associate Degree a plus
• 3-5 years of experience of related administrative procedures
• Advanced = SAP - (Purchasing, Manager's Desktop, Finance, and Time Administration modules)
• Microsoft Outlook, Power Point, Excel strong knowledge
• Advanced presentation and organizational skills
• Advanced ability to handle multiple tasks

What we offer

This position is for a long term renewable contract with an excellent hourly rate including benefits including but not limited to medical, dental, vision, FSA and 401k along with paid holidays and vacation days.