Support Services Coordinator

Zohopublic; Northern (KY); Hybrid; USD 38,000 - 46,000; Full time

Benefits offered by this job

Medical insurance

Vision insurance

Dental insurance

Flexible spending

401(k) / Roth match

Paid holidays / PTO

Job summary

The Confederated Tribes of Warm Springs in Warm Springs, Oregon, is seeking a full-time administrator to manage child care accounts for Early Childhood Education clients. You will maintain waiting lists, enrollments and class rosters, supervise daycare staff, prepare annual grant reports and tax ledgers, and ensure compliance with state licensing and tribal requirements.

Strong communication, math and accounting skills are essential.

Qualifications

• One year administrative experience in accounting processes.
• Knowledge of Warm Springs community resources and tribal systems.
• Experience with Child Plus system to track enrollments and attendance.
• Valid driver’s license and insurance; First Aid/CPR and Food Handlers certification.

Responsibilities

• Develop and implement systems for child care accounts.
• Maintain waiting list, eligibility, enrollment, and class lists.
• Supervise Daycare Teaching Staff and ensure compliance with state guidelines.
• Submit annual grant reports and tax ledgers.
• Produce and maintain detailed reports using spreadsheets and word processing tools.

Skills

Administrative experience

Supervisory experience

Communication skills

Accounting proficiency

Tools

Child Plus

Job description

Full time | Confederated Tribes of Warm Springs | United States

Posted On 09/22/2026

Job Information

Position Number 702024

$42,000.00 - (DOE/DOQ)

Close Date 10/16/2026

Job Opening Status Open

Education

City Warm Springs

State/Province Oregon

97761

Job Description

Develop and implement systems related to child care accounts for Early Childhood Education clients. Maintain child care waiting list, eligibility, enrollment, tracking class lists, child date. Provide direct supervision to Daycare Teaching Staff. Follow all state guidelines to maintain a facility license. Track the performance of teaching staff and ensure they are following state guidelines and rules in the classroom. Work closely with other staff, departments and grant specialists. Submit annual grant reports and tax ledgers. Excellent written and oral communication skills. Proficient math and accounting skills, team leadership skills, personal computer skills in spreadsheet, word processing, google, and online report documentation and submission. Operate 10-key calculators, and copy machines to perform calculations and produce and maintain detailed reports.

Requirements

One year administrative experience in accounting processes and supervisory experience preferred. Knowledge of the Warm Springs community and available resources. Knowledge of Tribal administrative systems, some Head Start performance standards, CCDF regulations and child Care Division certification requirements for federal grants. Knowledge in Child Plus system to track child care enrollments, attendance and other information. Must comply with drug free policy, pass a Tribal background check, and enroll in the criminal background registry (Early Learning Division). Obtain First Aid/CPR and Food Handlers certification. Must have a valid Driver's License and insurance.

• Benefits include: Excellent medical insurance with low annual maximum-out-of-pocket costs, plus vision and dental.
• Available flex spending plan for daycare and medical costs.
• Also available are numerous supplemental insurance packages.
• 401(k) or ROTH retirement with up to 5% employer matching after one year of employment.
• Eleven days of paid holidays and Personal time off (PTO) accruing at 130 hours annually with increases after three years of continuous service.