Supplier Data Management Specialist (Procurement Representative)

Indiana University; Bloomington (IN); Hybrid; USD 27,000 - 45,000; Full time

Benefits offered by this job

Medical and dental

Health savings account

Paid holidays

Paid time off

Tuition subsidy

Employee assistance program

Job summary

Indiana University in Bloomington is seeking a Purchasing professional to audit supplier records, register submissions, and resolve compliance issues within the procurement system. You will serve as a main contact for suppliers and IU departments, handling routine admin tasks to ensure timely payments and policy adherence.

The role supports procurement functions, monitors processes, and may assist junior staff.

Qualifications

• Proficient written and verbal communication.
• Ability to build strong customer relationships.
• Instills commitment to organizational goals.
• Ability to influence internal and/or external constituents.
• Flexibility to work in a fast paced, dynamic environment.
• Promotes information sharing.

Responsibilities

• Review supplier record edit requests and initial registrations, and audit existing records for compliance standards.
• Act as a point of contact for suppliers and IU departments.
• Perform routine administrative tasks in support of the procurement function and transactions.
• Identify appropriate vendors and inform departments on policy.
• Respond to inquiries and explain policies and procedures.
• Monitor procurement processes and report issues to supervisor.
• Oversee inventory and coordinate reorder/returns as needed.
• Prepare reports on outstanding procurement documents and payments.

Skills

Communication

Customer relations

Policy compliance

Flexibility

Interpersonal skills

Info sharing

Education

High school diploma or equivalent

Job description

PURCHASING (UA-PUR-IUBLA)

Indiana University's (IU) procurement system is centered around supplier data. The accuracy of this data is critical to the success of purchases and payments generated by the system, as well as accurate tax reporting. The university's accounts payable efforts involve research and resolution of issues with Indiana University supplier payments within the University procurement system to ensure accurate and timely payments and compliance with University and Procurement policies.

Department-Specific Responsibilities

• Responsible for reviewing supplier record edit requests and initial registration submissions, as well as auditing existing records for various compliance standards.
• Acts as a point of contact for suppliers and IU departments.

General Responsibilities

• Under limited supervision, performs routine and ad hoc administrative tasks in support of the procurement function, administering the transactions associated with obtaining goods and services for the university.
• Serves as an informational resource for department or other departments in identifying appropriate vendors and suppliers.
• Responds to employee inquiries and requests and explains policies and procedures.
• Monitors procurement processes and communicates issues with supervisor to inform decisions.
• Oversees inventory of necessary items and coordinates reorder, inventory receipt, and/or returns as needed.
• Prepares reports to monitor outstanding procurement documents and payments.
• May provide assistance to lower-level Procurement Representatives.
• May take on more advanced, non-routine tasks that may require analysis.

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

• High school diploma or equivalent (such as HSED or GED).

WORK EXPERIENCE

Required

• 4 years in relevant field.

SKILLS

Required

• Proficient written and verbal communication skills.
• Ability to build strong customer relationships.
• Instills commitment to organizational goals.
• Ability to influence internal and/or external constituents.
• Possesses flexibility to work in a fast paced, dynamic environment.
• Promotes information sharing.

Preferred

• Excellent customer service skills.

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Bloomington, Indiana

This position is eligible to work a hybrid schedule (mix between remote and in-person work), subject to change based on university policy and business needs.

Up to $21.43 per hour

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Career Level: Mastery

FLSA: Nonexempt

Job Function: Finance

Job Family: Procurement

Click here to learn more about Indiana University's Job Framework.

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at [e-mail] or by visiting IUPD.

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