Supplier Data Management Specialist (Procurement Representative)

Indiana University Bloomington; Bloomington (IN); Hybrid; USD 21,000 - 29,000; Full time

Benefits offered by this job

Health insurance

Tuition subsidy

Paid holidays

Job summary

Indiana University Bloomington is seeking a Procurement Specialist within the PURCHASING department to support supplier data accuracy and billing processes in the university procurement system. The role will review supplier records, audit submissions, and serve as a liaison for IU departments and suppliers.

Under limited supervision, you will perform routine and ad hoc administrative tasks related to obtaining goods and services, monitor procurement processes, and help maintain inventory and

Qualifications

• Proficient written and verbal communication skills.
• Ability to build strong customer relationships.
• Instills commitment to organizational goals.
• Ability to influence internal and/or external constituents.
• Flexibility to work in a fast paced, dynamic environment.
• Promotes information sharing.

Responsibilities

• Under limited supervision, performs routine and ad hoc administrative tasks in support of the procurement function, administering the transactions associated with obtaining goods and services for the university.
• Serves as an informational resource for department or other departments in identifying appropriate vendors and suppliers.
• Responds to employee inquiries and requests and explains policies and procedures.
• Monitors procurement processes and communicates issues with supervisor to inform decisions.
• Oversees inventory of necessary items and coordinates reorder, inventory receipt, and/or returns as needed.
• Prepares reports to monitor outstanding procurement documents and payments.
• May provide assistance to lower-level Procurement Representatives.
• May take on more advanced, non-routine tasks that may require analysis.

Skills

Written communication

Verbal communication

Customer relationships

Influence stakeholders

Flexibility

Information sharing

Customer service

Education

High school diploma

4 years in procurement or related field

Job description

Department

PURCHASING (UA-PUR-IUBLA)

Department Information

Indiana University's (IU) procurement system is centered aroundsupplier data. The accuracy of this data is critical to the successof purchases and payments generated by the system, as well asaccurate tax reporting. The university's accounts payable effortsinvolve research and resolution of issues with Indiana Universitysupplier payments within the University procurement system toensure accurate and timely payments and compliance with Universityand Procurement policies.

Job Summary

Department-Specific Responsibilities

• Responsible for reviewing supplier record edit requests andinitial registration submissions, as well as auditing existingrecords for various compliance standards.
• Acts as a point of contact for suppliers and IUdepartments.

General Responsibilities

• Under limited supervision, performs routine and ad hocadministrative tasks in support of the procurement function,administering the transactions associated with obtaining goods andservices for the university.
• Serves as an informational resource for department or otherdepartments in identifying appropriate vendors and suppliers.
• Responds to employee inquiries and requests and explains policies and procedures.
• Monitors procurement processes and communicates issues with supervisor to inform decisions.
• Oversees inventory of necessary items and coordinates reorder,inventory receipt, and/or returns as needed.
• Prepares reports to monitor outstanding procurement documentsand payments.
• May provide assistance to lower-level ProcurementRepresentatives.
• May take on more advanced, non-routine tasks that may requireanalysis.

Qualifications

Combinations of related education and experience may beconsidered. Education beyond the minimum required may besubstituted for work experience. Work experience beyond the minimumrequired may be substituted for education.

EDUCATION

• High school diploma or equivalent (such as HSED or GED).

WORK EXPERIENCE

• 4 years in relevant field.

SKILLS

Required

• Proficient written and verbal communication skills.
• Ability to build strong customer relationships.
• Instills commitment to organizational goals.
• Ability to influence internal and/or externalconstituents.
• Possesses flexibility to work in a fast paced, dynamicenvironment.
• Promotes information sharing.

Preferred

• Excellent customer service skills.

Working Conditions / Demands

This role requires the ability to effectively communicate and tooperate a computer and other standard office productivityequipment. The position involves sedentary work as well as periodsof time moving around an office environment and the campus. Theperson in this role must be able to perform the essential functionswith or without an accommodation.

Work Location

Bloomington, Indiana

This position is eligible to work a hybrid schedule (mix betweenremote and in-person work), subject to change based on universitypolicy and business needs.

Advertised Salary

Up to $21.43 per hour

Benefits Overview

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, criticalillness, and supplemental accidental death & dismembermentinsurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IUcourses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteerevents
• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IUBenefit Programs Brochure .

Job Classification

Career Level: Mastery

FLSA: Nonexempt

Job Function: Finance

Job Family: Procurement

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Posting Disclaimer

This posting is scheduled to close at 11:59 pm EST on theadvertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days.

Equal Employment Opportunity

Indiana University is an equal opportunity employer and provider ofADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discriminationhere which includes contact information.

Campus Safety and Security

The Annual Security and Fire Safety Report, containing policystatements, crime and fire statistics for all Indiana Universitycampuses, is available online. You may also request a physical copy by emailing IU Public Safety at [e-mail] or by visiting IUPD.

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