Supervisor - Plant Operations

Tenet Healthcare; West Palm Beach (FL); On-site; USD 40,000 - 48,000; Full time

Job summary

Tenet Healthcare in West Palm Beach is seeking an administrative coordinator to support the Facilities department. You will assist the Director with calendars, calls, and messages, and perform routine clerical duties.

You will prepare financial reports, organizational charts, minutes, and correspondence related to Plant Ops projects, and help with licensing renewals and disciplinary actions as needed. A 2–3 year track record in similar roles is preferred.

Qualifications

• High School Diploma or equivalent required.
• 2-3 years experience in administrative/clerical work.

Responsibilities

• Supports Facilities staff and assists the Director by maintaining calendar, screening calls, and taking messages.
• Performs routine clerical duties: typing, proofreading, filing, and photocopying.
• Prepares financial reports, organizational charts, and correspondence for Plant Ops matters.
• Assists in interviewing potential applicants.
• Assists with administering disciplinary actions when appropriate.
• Coordinates Facilities and Construction Office activities for daily and long-term projects.
• Maintains operational documentation for Facilities and the Department.
• Completes assignments by due date with error-free final copies.
• Prepares letters, memorandums, meeting minutes and financial reports.
• Records department meeting minutes and informs absent members.
• Ensures efficient department operations.
• Tracks attendance and assists with progressive disciplinary actions.
• Assists with data elements for licensing and renewals.
• Verifies expenses on financial reports match ledger entries monthly MOR.
• Verifies that purchase requisitions are correct and cost center/expense sections are complete.
• Submits purchase requisitions and tracks until P.O. is received.
• Coordinates delivery of specialty items.
• Tracks invoice payments from receipt to payment.

Education

High School Diploma, GED or Vocational / Technical Certificate

Job description

Job Shift: Rotate

Job Type: Full Time

Supports the Facilities staff & Assists the Director by maintaining calendar, screening calls, and taking messages; performing routine clerical duties to include typing, proofreading, filing, and photocopying; and performing routine administrative duties to include formulating financial reports, organizational charts, and correspondence relating to all Plant Ops service matters. Assists in the interviewing of potential applicants. Assists with the administering of disciplinary actions when appropriate. Coordinates the activities of the Facilities and Construction office as it relates to the day-to-day functions and multiple long-term projects. Maintains operational documentation for the Facilities and Department.

Accurately completes assignments by due date. Final copies are error free and in proper format.

Prepares letters, memorandums, meeting minutes and financial reports.

Assembles evaluations reports, PI reports, Rounding reports and others.

Records minutes of department meeting and informs absent members of what occurs.

Responsible for office performance, ensuring the department runs efficiently.

Tracks departmental attendance and assists with progressive disciplinary actions.

Assists with data elements for licensing & renewals

Verifies expenses on the financial report match with information in the ledger books monthly MOR.

Verifies that all information on purchase Requisitions is correct and that the cost center and expense section is complete.

Submits purchase requisition on its routing path and tracks it until the vendor and Facilities Dept. receives the P.O. for the request.

Coordinates delivery of specialty items.

Tracks invoice payment submissions from receipt to payment.

Education:

High School Diploma, GED or Vocational / Technical Certificate

Experience:

2-3 yrs

License

N/A

Certification

N/A