Plant Clerk

empirical Foods; Garden City (KS); On-site; USD 32,000 - 42,000; Full time

Job summary

empirical Foods is seeking a Plant Clerk to provide clerical support across the plant, including data entry, recordkeeping, and routine HR/Safety tasks. Responsibilities include handling mail, maintaining personnel records, answering calls, and preparing reports.

Applicant should have a high school diploma or GED, with at least one year of clerical or accounting experience preferred. The role requires accuracy, punctuality, and the ability to multitask in a fast-paced environment.

Qualifications

• High School diploma or GED required or equivalent demonstrated ability.
• 1 year clerical or accounting experience preferred.
• Proficiency in data entry and accurate recordkeeping required.

Responsibilities

• Maintain daily/weekly/monthly reports and logs accurately and on time.
• Audit production figures and notify Plant Manager of errors.
• Prepare consolidated weekly production reports and verify inventory.
• Answer phones promptly and direct calls to staff or voicemail.
• Assist with HR and Safety tasks: supplies, petty cash, equipment.
• Maintain calendar, load sheets and bills of lading, coordinate dock times.
• Greet visitors and handle paperwork for plant tours and visits.

Skills

Typing

Data entry

Multi-line phone

Basic math

MS Office

Computer literacy

Education

High School diploma or GED

Associates degree in Business Admin

Tools

MS Word

Excel

Outlook

Job description

The Plant Clerk will provide a wide range of clerical support for plant involving record keeping, typing, compiling data, and data entry. Receive and distribute mail, maintain accurate personnel records, answer telephone, direct calls, and handle inquiries. Perform all clerical duties as assigned.

• Ensure that all daily/weekly/monthly reports and logs are accurately completed in a timely manner.


• Audit daily production figures and promptly notify the Plant Manager of errors.


• Accurately prepare consolidated weekly production reports and physically verify that actual inventory and reported inventory figures are consistent.


• Answer phones promptly and courteously. Effectively direct calls to employees or voicemail.


• Assist with miscellaneous detailed HR and Safety department functions such as handing out supplies, petty cash, video surveillance, and help maintain office equipment and inventory of office supplies. May requisition offices supplies as needed.


• Maintain master calendar with outgoing customer shipments. Prepare load sheets and bills of lading. Confirm load assignments and establish carrier dock times.


• Audits bills of lading against incoming combo sheet.


• Greet and assist all visitors. Ensure all visitor paperwork is accurately completed and processed in a timely manner. Responsible for set up and clean-up of plant tours.


• Maintain a neat and clean work environment.


• Maintain regular communications with HR Managers, Plant Coordinator, Production Supervisor, and Maintenance Supervisor. May utilize various telecommunication devices such as telephone and radio. Will prepare and setup for tours.


• Ability to perform all essential job functions with or without reasonable accommodation.


• Perform all other duties as assigned.

Skills And Abilities

• Ability to operate a multi-line telephone console.


• Accurate typing and data entry skills are required.


• Basic math skills are required.


• General computer knowledge and proficiency.


• Basic understanding of MS Word, Excel, and Outlook.

Demonstrated Competencies

• Communicate effectively with all levels of employees as necessary, both in verbal and written form.


• Ability to maintain confidential information with professionalism and discretion.


• Ability to work independently.


• Ability to multi-task with strong time management skills.


• Must have regular and punctual attendance.

Physical Requirements

• Office setting.

Experience

One year of clerical or accounting experience is preferred.

Education

High School diploma or equivalent, or verifiable ability to perform essential job functions. Associates degree in Business Administration is preferred. Well-rounded, practical experience may be substituted in lieu of formal education.

Department

Administration