Substitute Secretary

Pinelands Regional High School; Little Egg Harbor Township (NJ); On-site; USD 42,000 - 52,000; Full time

Job summary

Pinelands Regional High School in Little Egg Harbor, NJ, seeks a Substitute Secretary to support the building principal and district office. The role involves confidential material handling, data gathering, and coordination of meetings and communications.

Ideal candidates have secretarial training or experience, a high school diploma, strong English communication, and proficient Word/Excel skills. Employment terms range 10 or 12 months, with salary determined by the Board of Education.

Qualifications

• Certification or coursework in secretarial fields or equivalent experience.
• High School Diploma required.
• Proficient computer skills; Word and Excel required; knowledge of public school operations, budgets and negotiations helpful.
• Ability to communicate effectively in English, both spoken and written.
• Must complete medical review and immunizations as required.
• Background check and U.S. citizenship/legal residency proof required.

Responsibilities

• Upholds school rules and policies and supports confidential processes.
• Prepares and distributes confidential materials for agendas and meetings.
• Gathers data and assists with reports and presentations.
• Screens inquiries and directs to appropriate administrators.
• Maintains calendars, files, correspondence and general office duties.
• Orders supplies and transcribes dictation as needed.
• Maintains public relations with staff and community and supports Superintendent directives.

Skills

Secretarial experience

Strong organizational skills

Analytical skills

English communication

Public school operations knowledge

Budget preparation

Knowledge of negotiations process

Medical review/compliance

Criminal background check

Citizenship status verification

Education

High School Diploma

Secretarial certification/training

Tools

Microsoft Word

Microsoft Excel

Job description

Pinelands Regional School District (NJ) Pinelands Regional High School - Little Egg Harbor, New Jersey Open in Google Maps

Substitute Secretary

Pinelands Regional School District (NJ) Pinelands Regional High School - Little Egg Harbor, New Jersey

Job Details

Job ID: 5952831

Application Deadline: May 31, 2027 11:59 PM (Eastern Standard Time)

Posted: Oct 06, 2026 4:00 AM (UTC)

Starting Date: Immediately

Job Description

Substitute Secretary

Reports to : Building Principal

Supervises : N/A

Qualifications :

Technology Skills and Previous District Office expereince highly preferred.

• Certification from a secretarial school, secretarial coursework in high school or comparable secretarial experience
• High School Diploma
• Must have proficient computer skills; proficient skill in Microsoft Word and Excel required; knowledge of public school operations and organization, budget preparations, and the negotiations process is a must; strong organizational and analytical skills are essential
• Demonstrates the ability to communicate effectively in the English language, both orally and through written expression
• Completes required medical review and immunizations
• Passes required criminal history background check
• Provides proof of U. S. citizenship or legal resident status

Job Goals :

• Provide and/or maintain an environment favorable to learning, personal growth, personal safety, and well-being
• Establish rapport with pupils, guide pupils so that they develop skills, attitudes and knowledge needed to provide a foundation for continued growth
• Maintain positive and collaborative relationships with other staff members and members of the school community at large
• Sensitive to and respectful of the diverse backgrounds, characteristics, preferences, and beliefs of the members of the school community

Performance Responsibilities :

• Upholds and enforces school rules, administrative regulations, and Board policies
• Communicates professionally within the school community
• Prepares, assembles, and distributes (if applicable) all confidential material needed for the agenda, committee meetings, application process, board elections, and/or contract negotiations
• Obtains, gathers, and organizes pertinent data as needed and converts to usable form
• Assists administrator with preparation of confidential reports and presentations
• Screens personal and telephone requests of various departments and members of the public and refers them to the proper administrator for resolution
• Follows-up on all matters requiring administrator’s attention
• Performs general office duties typical of a private secretary – e.g., filing, correspondence, appointment calendar, etc.
• Orders and maintains supplies as needed
• Takes and transcribes dictation of various types, as required, including Board minutes (if applicable)
• Maintains good public relations with all staff members and the general public.
• Performs other similar duties as assigned and appropriate to the office
• Perform other duties as assigned by the Superintendent and/or his/her designees

Environmental Demands :

• Occasional exposure to a variety of weather conditions
• Exposure to both heated/air conditioned and non-climate controlled environments
• Exposure to a building in which a variety of chemical substances are used for cleaning, instruction, and/or operation of equipment
• Potential exposure to a variety of childhood and adult illnesses
• Exposure to a workplace that is usually quiet, but can be noisy at times

Terms of Employment: 10 or 12 months

Salary : Salary to be determined by the Board of Education

Evaluation : Performance of this job will be evaluated annually in accordance with state law and the provisions of the Board’s policy on evaluation

Date Adopted: April 17, 2008

Revised: May 17, 2012

Revised: April 19, 2017

Position Type: Full-Time

Contact Information

• Lauren Weber , Secretary
• Pinelands Regional High School
• Phone: [phone]
• Email: [e-mail]