Secretary (Substitute) Bilingual Preferred

Pleasantville Public Schools; Harrisburg (Dauphin County); On-site; USD 19,000 - 28,000; Part time

Benefits offered by this job

Earned Hourly Sick Time

Job summary

Pleasantville Public Schools in New Jersey seeks a Substitute Secretary with bilingual preference to support front office operations, answer phones, route messages and assist staff.

Required to have a high school diploma, pass background checks, and meet residency requirements; position pays $17.00 per hour on an as-needed basis and may require working varied hours.

Qualifications

• Requires high school diploma or equivalent.
• Experience as determined by the board.
• Ability to operate office equipment efficiently.
• Excellent telephone and communication skills.
• Residency in New Jersey or approved waiver; must obtain residency within one year.

Responsibilities

• Receive and route incoming calls and correspondence.
• Perform routine office tasks.
• Type correspondence, notices and reports.
• Maintain organized up-to-date filing system.
• Operate business machines used in office operations.
• Arrange meetings and prepare agendas; follow up as needed.
• Greet visitors and assist staff as required.
• Maintain confidentiality of information.

Skills

Telephone skills

Interpersonal skills

Clear English communication

Office procedures

Education

High school diploma

Tools

Automated office equipment

Office machines

Job description

Secretary (Substitute) Bilingual Preferred JobID: 1015

• Position Type: Secretarial/Clerical/ Secretary - Seasonal
• Date Posted: 8/13/2026
• Location: TBD
• Date Available: 09/01/2026

Pleasantville Public Schools

Pleasantville, New Jersey

Job Description

Business/Operations

TITLE: SECRETARY (Substitute as needed - Bilingual/Spanish Preferred)

QUALIFICATIONS:

• High school diploma or equivalent training
• Minimum experience as determined by the board
• Knowledge of automated office equipment and efficient office procedures
• Good telephone skills and ability to communicate effectively
• Current residency in New Jersey, approved residency waiver or candidate agrees to obtain residency within one year of employment. Have excellent integrity and demonstrate good moral character and initiative.
• Exhibit a personality that demonstrates interpersonal skills to relate well with students, staff, administration, parents and the community.
• Demonstrate the ability to communicate effectively in English, both orally and in writing, using proper grammar and vocabulary.
• Provide proof of U. S. citizenship or legal resident alien status by completing Federal Form I-9 in compliance with the Immigration Reform and Control Act of 1986.
• Provide evidence that a criminal record history check has been conducted and clearance has been given by the Department of Education. During the initial six-month period provide a sworn statement that the individual has not been convicted of a crime or a disorderly person's offense in accordance with 18A:6-7.1.
• Provide evidence that health is adequate to fulfill the job functions and responsibilities, with reasonable accommodation pursuant to 42 U.S.C. 12101 and in accordance with N.J.A.C. 6:3-4A.4.
• Pass the state-required Mantoux Intradermal Tuberculin Test as required by N.J.A.C. 6:3-4A.4.
• Meet such alternatives to the above qualifications as the Superintendent may find appropriate and acceptable.

REPORTS TO:

Designated Administrator/Supervisor

JOB GOAL:

To carry out all secretarial and clerical duties necessary for the smooth and efficient operation of the office.

PERFORMANCE RESPONSIBILITIES:

• Receives and routes incoming calls and correspondence.
• Performs usual office routines.
• Types correspondence, notices and reports.
• Maintains a well-organized up-to-date filing system.
• Operates all business machines necessary to complete reports and clerical work required in the operation of the office.
• Arranges meetings, prepare agendas and handles follow-up activities as necessary.
• Assists, logs in, and directs visitors to the schools.
• Maintains confidentiality as required and appropriate.
• Performs other tasks related to the efficient operation of the office as assigned.

PHYSICAL DEMANDS:

Unless reasonable accommodations can be made, while performing this job the staff member shall:

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential responsibilities and functions of the job and are not meant to be all inclusive. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential responsibilities and functions of the job.
• Use strength to lift items needed to perform the functions of the job.
• Sit, stand and walk for required periods of time.
• Speak and hear.
• Use close vision, color vision, peripheral vision and depth perception along with the ability to focus vision.
• Communicate effectively in English, using proper grammar and vocabulary. American Sign Language or Braille may also be considered as acceptable forms of communication.
• Reach with hands and arms and use hands and fingers to handle objects and operate tools, computers, and/or controls.

ENVIRONMENTAL DEMANDS:

• The environmental demands described here are representative of those that must be met by an employee to successfully perform the essential responsibilities and functions of the job and are not meant to be all inclusive.
• Exposure to a variety of childhood and adult diseases and illnesses.
• Occasional exposure to a variety of weather conditions.
• Exposure to heated/air conditioned and ventilated facilities.
• Exposure to a building in which a variety of chemical substances are used for cleaning, instruction, and/or operation of equipment.
• Function in a workplace that is usually moderately quiet but that can be noisy at times.

TERMS OF EMPLOYMENT:

$17.00 per hour on an as needed basis

BENEFITS:

Earned Hourly Sick Time

ANNUAL EVALUATION:

Performance of this job will be evaluated annually in accordance with NJ State law and the provisions of the board's policy on evaluations.

Date: August 18, 2015

Revised:

Approved by: Pleasantville Board of Education

Legal References:

N.J.S.A.18A:6-7.1 Criminal history record

N.J.S.A.18A:16-2 Physical examinations; requirement

N.J.A.C.6A:32-6 School employee physical examinationsImmigration Reform and Control Act of 1986, 8U.S.C.A.1100etseq.

N.J.S.A.18A:17-2 Tenure of secretarial and clerical employees

N.J.S.A.18A:16-1 Officers and employees in general