Long-Term Substitute: Middle School Main Office Secretary

Pine Hill Middle School; Pine Hill (NJ); On-site; USD 28,000 - 38,000; Full time

Job summary

Pine Hill Middle School is seeking a dependable Front Office Secretary to join our staff on a temporary basis, serving as the first point of contact for students, staff, parents, and visitors. This role handles clerical support for school leadership and maintains front office operations with confidentiality.

The position runs Monday–Friday, 7:30 AM–3:30 PM, from January 4, 2026 to April 5, 2027, with a starting hourly salary of $15.92 negotiable with experience.

Qualifications

• Proficiency in Microsoft Office and Google Suite; strong communication and organizational skills.
• High school diploma or equivalent; an associate degree is preferred.
• Prior experience in an educational or office setting is strongly preferred.
• Familiarity with Genesis SIS and NJ Homeroom is a plus.

Responsibilities

• Greet and assist students, staff, parents and visitors professionally.
• Answer, screen, and direct phone calls and emails.
• Maintain student attendance and daily sign-ins/outs.
• Provide clerical support to school leadership and faculty.
• Manage front office supplies and inventory.
• Handle mail and deliveries and uphold confidentiality.
• Assist with emergency procedures and daily operations as needed.
• Coordinate appointments for Assistant Principals and manage discipline files.

Skills

MS Office

Google Suite

Excellent communication

Multitasking

Confidentiality

Customer service

Education

High school diploma or equivalent

Associates degree preferred

Tools

Genesis Student Information System

NJ Homeroom

Job description

Pine Hill Borough Schools (NJ) Pine Hill Middle School - Pine Hill, New Jersey Open in Google Maps

This job is also posted in Pine Hill Borough Schools (NJ)

Job Details

Job ID: 5940018
Application Deadline: Oct 15, 2026 11:59 PM (Eastern Standard Time)
Posted: Sep 25, 2026 4:00 AM (UTC)
Starting Date: Immediately

Job Description

The Pine Hill Board of Education announces the following opening:

Long-Term Substitute: MiddleSchool Main Office Secretary

Reports To: Assistant Principal and/or Principal

Employment Type: Full-time

Effective Dates: January 4, 2026 - April 5, 2027

Salary: $15.92 per hour (negotiable with experience)

Position Overview:

Pine Hill Middle School is seeking a dependable, friendly, and highly organized Front Office Secretary to join our middle school team on a temporary basis. This individual will serve as the first point of contact for students, staff, parents, and visitors, ensuring the front office runs efficiently and professionally. This person will also be responsible for the clerical responsibilities normally associated with an Assistant Principal’s secretary.

Key Responsibilities:

• Greet and assist students, staff, parents, and visitors in a professional and courteous manner.
• Answer, screen, and direct phone calls and emails.
• Assist in the maintenance of student attendance and daily sign-ins/outs.
• Provide clerical support to school leadership and faculty.
• Assist in the management of front office supplies and inventory.
• Handle incoming and outgoing mail and deliveries.
• Uphold confidentiality and follow all school and district policies.
• Assist in emergency procedures and daily school operations as needed.
• Coordinate appointments and meetings for Assistant Principals
• Facilitate the management of student discipline files and be responsible for state discipline reporting

Qualifications:

• Proficiency in Microsoft Office (Word, Excel, Outlook) and/or Google Suite.
• High school diploma or equivalent required; associate’s degree or higher preferred.
• Prior experience in an educational or office setting is strongly preferred.
• Proficiency in the Genesis Student Information System is preferred.
• Familiarity with NJ Homeroom is preferred.
• Excellent communication, organizational, and interpersonal skills.
• Ability to multitask in a fast-paced environment.
• Professional demeanor and a commitment to customer service.
• Ability to maintain confidentiality and discretion.

Work Schedule:

• Monday through Friday, 7:30 AM - 3:30 PM
• Position follows the school calendar with select holidays and breaks off

Position Type: Full-Time

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