Substitute Secretary

Ball-Chatham School District; Chatham (IL); On-site; USD 22,041 - 24,796; Full time

Job summary

Ball-Chatham School District is seeking motivated individuals to join our Titan Talent as Substitute Secretaries for the 2026-2027 school year. If you are organized, detail-oriented and communicate well, you will support students, staff and parents in a fast-paced office environment.

Responsibilities include greeting visitors, answering calls, tracking attendance, issuing passes, distributing mail, supporting registration and events, and helping maintain a secure, confidential office.

Qualifications

• High school diploma or equivalent.
• Ability to pass a fingerprint criminal and DCFS background check.
• Proficiency in Microsoft Office and Google Suite.
• Strong communication, organization, and multitasking skills.
• Ability to read, learn, and interpret complex rules and regulations.
• Excellent interpersonal skills with the ability to exercise tact and diplomacy.
• Ability to lift up to 40 lbs and perform physical tasks as needed.

Responsibilities

• Greet and assist office visitors, staff, and students with warmth and professionalism
• Answer and direct incoming calls, take messages, and provide general information
• Manage student attendance records and input daily attendance calls
• Issue passes for student appointments and tardy arrivals
• Organize and distribute teacher mail and homework requests
• Assist with student recognition programs and school registration
• Oversee office aides and maintain a well-organized office environment
• Monitor visitors through the front entrance and ensure security protocols are followed
• Maintain confidentiality and professionalism in all interactions

Skills

Strong communication

Organization

Multitasking

Reading and interpreting rules

Interpersonal skills

Tact and diplomacy

Physical task handling

Education

High school diploma or equivalent

Tools

Microsoft Office

Google Suite

Job description

Ball-Chatham Substitute Secretary

Ball-Chatham School District is seeking motivated and passionate individuals to join our Titan Talent as Substitute Secretaries for the 2026-2027 school year.

About The Role

Are you an organized, detail-oriented professional with excellent communication and interpersonal skills? Do you thrive in a fast-paced environment and enjoy assisting students, staff, and parents?

Why Join Us?

• Supportive and welcoming school community
• Opportunity to make a meaningful impact on students and staff

Key Responsibilities

• Greet and assist office visitors, staff, and students with warmth and professionalism
• Answer and direct incoming calls, take messages, and provide general information
• Manage student attendance records and input daily attendance calls
• Issue passes for student appointments and tardy arrivals
• Organize and distribute teacher mail and homework requests
• Assist with student recognition programs and school registration
• Oversee office aides and maintain a well-organized office environment
• Monitor visitors through the front entrance and ensure security protocols are followed
• Maintain confidentiality and professionalism in all interactions

Qualifications & Skills

• High school diploma or equivalent
• Ability to pass a fingerprint criminal and DCFS background check
• Proficiency in Microsoft Office and Google Suite
• Strong communication, organization, and multitasking skills
• Ability to read, learn, and interpret complex rules and regulations
• Excellent interpersonal skills with the ability to exercise tact and diplomacy
• Ability to lift up to 40 lbs and perform physical tasks as needed

Work Conditions

• Engaging and dynamic school environment
• Duties include standing, walking, lifting, bending, and working around office equipment
• Interaction with students, parents, faculty, and visitors daily

To Be Considered For This Position, You Must

• Maintain the qualifications and applicable licensure outlined in the job description.
• Pass a background check/fingerprinting.
• Complete and submit the ONLINE application.

Pay Range: $16.00-$18.00 per hour

Job Description

Secretary

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee. This job description reflects the general requirements necessary to perform the job identified. Duties, responsibilities, and activities may change at any time with or without notice.

EEO STATEMENT

Ball-Chatham provides equal employment opportunities to all persons regardless of their race; color; creed; religion; national origin; sex; sexual orientation; age; ancestry; marital status; arrest record; military status; order of protection status; unfavorable military discharge; citizenship status provided the individual is authorized to work in the United States; use of lawful products while not at work; being a victim of domestic or sexual violence, or gender violence; genetic information; physical or mental handicap or disability, if otherwise able to perform the essential functions of the job with reasonable accommodation; pregnancy, childbirth, or related medical conditions; credit history, unless a satisfactory credit history is an established bona fide occupational requirement of a particular position; or other legally protected categories.