Substitute & HR Operations Coordinator

Helena Public Schools; Helena (MT); On-site; USD 31,000 - 35,000; Full time

Job summary

Helena Public Schools is seeking a highly organized Substitute Specialist to coordinate guest coverage when staff are absent and provide essential administrative HR support.

You will connect substitute staff with classroom needs, recruit and onboard substitutes, manage attendance/payroll information, and maintain accurate personnel records. Strong MS Office skills and excellent customer service are required.

Qualifications

• High School Diploma or equivalent.
• Three years of professional experience in office management, business, human resources or related field.
• Proficient with MS Office Suite and ability to learn new technology.

Responsibilities

• Coordinate daily substitute coverage with school personnel to prioritize staffing needs.
• Provide customer service to employees, substitutes and administrators with system questions and troubleshooting.
• Recruitment and onboarding of substitutes, including reference checks and onboarding coordination.
• Coordinate long-term substitute needs and assist with certification and registration requirements.
• Track leaves, absences, payroll information and collaborate across departments.
• Monitor and report on absences, staffing trends, and payroll accuracy.
• Coordinate background checks and fingerprinting for substitutes and related personnel.
• Create a welcoming HR experience for callers and visitors and direct inquiries to resources.

Skills

MS Office

Communication

Time management

Organization

Customer service

Problem solving

Flexibility

Education

High School Diploma

Associate's degree (preferred)

Tools

Frontline Educator

Tyler Technologies

Job description

Helena Public Schools is seeking a highly organized Substitute Specialist to coordinate guest coverage when staff are absent and provide essential administrative HR support.

You will connect substitute staff with classroom needs, recruit and onboard substitutes, manage attendance/payroll information, and maintain accurate personnel records. Strong MS Office skills and excellent customer service are required.