Substitute Coordinator - Human Resources

Albemarle Co; Charlottesville (VA); On-site; USD 57,000 - 68,000; Full time

Benefits offered by this job

Health & dental coverage

Retirement

Flexible spending accounts

Paid time off

Wellness program

Gym memberships discounts

Job summary

Albemarle County Public Schools is seeking a Substitute Coordinator in Human Resources to lead recruitment, onboarding, and ongoing support for substitutes within ACPS. The role oversees system integrations (Kronos, ADP, HRIS), and coordinates training and development, ensuring high service levels to principals and substitutes.

The position requires a Bachelor's degree and at least two years in HR; strong communication and data analysis skills are essential for improving fill rates and program

Qualifications

• Bachelor's Degree required or equivalent.
• Two years of HR experience preferred.
• General knowledge of HR practices and employment laws.

Responsibilities

• Lead recruitment efforts and onboarding of substitutes.
• Provide first line of customer service to substitutes and principals.
• Manage relationships with substitute management system vendors and oversee software integration.
• Coordinate training and development for substitutes and school staff.
• Analyze data to track substitute usage and improve fill rates.

Education

Bachelor's Degree

2 years HR experience

Tools

HRIS

Kronos

ADP

Payroll systems

Job description

Substitute Coordinator - Human Resources

Albemarle County Public Schools Human Resources - Charlottesville, Virginia Open in Google Maps

Job Details

Job ID: 5945726
Application Deadline: Posted until filled
Re-Posted: Oct 05, 2026 4:00 AM (UTC)

Starting Date: Immediately

Job Description

Substitute Coordinator

Human Resources

ACPS employees enjoy competitivepayandbenefits, including health & dental coverage, retirement, flexible spending accounts, paid time off, wellnessprogram, discounts on gym memberships, and more!Be sure to check out our website to learn more about our Division and our Schools .

GENERAL DEFINITION OF WORK:
The Substitute Coordinator performs professional duties in proactively enhancing the substitute program for Albemarle County Public Schools. This position will be solely responsible for the employment life cycle of all substitutes with ACPS, which includes; recruiting, onboarding, managing their access to Frontline, coordinating with Kronos, ADP and payroll, customer service, and providing ongoing training and development to substitutes.

Essential Functions:

• Lead and manage the recruitment efforts and onboarding of all substitutes;
• Provide the first line of customer service to substitutes as well as principals;
• Manage the ACPS relationship with the substitute management system vendor, including procurement, software, and system integration and training matters;
• Enhance ACPS use of Substitute Management System with additional substitute/temp employees being requested through Substitute Management System (examples: Principals, Bus Drivers, Child Nutrition, etc.);
• Lead and make recommendations for process improvements for the substitute recruitment and retention efforts and programs;
• Conduct data analysis to track trends in substitute usage and makes recommendations to address and enhance fill rate;
• Lead and develop initiatives to improve overall sub fill rate;
• Develop and maintain competitive compensation policies, to include incentive and recognition programs;
• Coordinates and provides support related to substitutes use of - and interaction with - Kronos, ADP, and the HRIS system;
• Provide and coordinate ongoing training to support substitute teachers in specific areas of need:
• Student behavior management
• Working with students with disabilities
• Working with English Language Learners
• Anti-racism policy implementation
• Stay abreast of trends and critical benchmarks to progressively pursue continuous program improvement;
• Provide training for staff eligible to obtain substitutes and for school-based substitute coordinators;
• Performance of other duties as assigned.

Knowledge, Skills and Abilities:

General knowledge of HR practices and employment laws, procedures, HRIS, and general computer skills; thorough knowledge of departmental functions, organization, and policies; comprehensive knowledge of business English and spelling; ability to establish harmonious working relationships with others; ability to work under pressure; ability to organize and perform work independently; ability to deal effectively with other employees and the general public.

Education and Experience:

Any combination of education and experience equivalent to a Bachelor's Degree and two years of experience in human resources. Bachelor’s degree and prior experience with administering a substitute program preferred.

Physical Conditions and Nature of Work Contacts:

Work is typically performed in an office setting with occasional extended periods of time at computer terminals. Frequent visits to off-site school and county site locations are required. Occasional program necessity requires working hours beyond set hours and days. Communication may not be cooperative in nature and requires tact and discretion. Frequent telephonic and personal contact with Department Heads, Principals, applicants, internal and external organizations at County and State level, employees and the public is required.

____________________

PG 15 FLSA Exempt

Position Type: Full-Time

Salary: $56,825 to $68,182 Per Year

Administration > Human Resources

Job Requirements

• At least 2 year(s) of relevant experience preferred.
• Bachelor degree preferred.
• Citizenship, residency or work visa required

Contact Information

Map