Substitute Clerk (on call/temp- District Wide)

Young World Physical Education; Ganado (AZ); On-site; USD 21,000 - 25,000; Part time

Job summary

Ganado Unified School District is seeking a Substitute Clerk (on-call/temporary) to provide clerical support across school sites and departments. The role involves maintaining records, distributing materials, handling inquiries, and assisting with meetings and communications.

Salary is hourly for on-call substitute work, with duties including data compilation, report preparation, and project coordination as needed. Immediate start available for this district-wide position.

Qualifications

• High school diploma or equivalent required.
• Ability to operate standard office equipment and basic software.
• Strong recordkeeping and communication skills.

Responsibilities

• Perform general office duties: filing, correspondence, answering phones, and handling data.
• Attend meetings to gather and relay information.
• Prepare reports, letters, and minutes for documentation.

Skills

Office equipment

Keyboarding

Recordkeeping

Education

High school diploma

Job description

Substitute Clerk (on call/temp- District Wide)

Ganado Unified School District Ganado Unified School District - Human Resources - Ganado, Arizona Open in Google Maps

This job is also posted in Ganado Unified School District No. 20

Job Details

Job ID: 5886413
Application Deadline: Posted until filled
Posted: Aug 13, 2026 6:00 AM (UTC)

Starting Date: Immediately

Job Description

Purpose Statement

The job of Substitute Clerk is done for the purpose/s of providing secretarial support to school sites, departments, or other general office areas as assigned; establishing and maintaining records; compiling and distributing materials and reports; and responding to inquiries from a variety of internal and external sources.

This job reports to Site Administrator.

Essential Functions

• General office procedures including filing, correspondence, communication with parents/staff/students, copying, answering phones, to complete assigned tasks. If assigned to a long term assignment, duties shall include those associated with the position filling in for.
• Attends department and/or in-service meetings for the purpose of conveying and/or gathering information required to perform functions.
• Collects payments for a variety of events (e.g. fines, fees, and fund raisers, etc.) for the purpose of completing transactions and/or securing funds.
• Compiles data (e.g. work orders, budget reports, specialized reports, personnel records, etc.) for the purpose of preparing reports or processing requests.
• Coordinates assigned projects and/or activities (e.g. proper distribution of materials to a variety of departments, arrangements for conferences, meetings, travel requirements, personnel to proctor all exit assessments, etc.) for the purpose of completing activities and/or delivering services in a timely fashion.
• Maintains inventory of supplies and materials (e.g. forms, office supplies, etc.) for the purpose of ensuring items' availability.
• Maintains a variety of manual and electronic documents files and records (e.g. work orders, time sheets, expense reimbursement requests, etc.) for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements.
• Prepares a variety of correspondence, reports and other materials (e.g. letters, memorandums, minutes, charts, periodic and ad-hoc reports, etc.) for the purpose of documenting activities, providing written reference, and/or conveying information.
• Processes a variety of documents and materials (e.g. time sheets, work orders, requisitions, travel reimbursements, etc.) for the purpose of disseminating information in compliance with established administrative guidelines.
• Researches assigned topics (e.g. current practices, policies, education codes, etc.) for the purpose of providing information for addressing department operations.
• Responds to inquiries from a variety of internal and external parties (e.g. district staff, other schools, government agencies, general public, students, etc.) for the purpose of providing information, facilitating communication among parties and/or providing direction.
• Schedules activities (e.g. appointments, meetings, travel reservations/accommodations, facility usage,etc.) for the purpose of making necessary arrangements for assigned administrator.

Other Functions

• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

Job Requirements: Minimum Qualifications

Skills, Knowledge and Abilities

SKILLS are required to perform multiple tasks with a potential need to upgrade skills in order to meet changing job conditions. Specific skill based competencies required to satisfactorily perform the functions of the job include: operating standard office equipment including pertinent software applications; and preparing and maintaining accurate records; screening telephone calls.

KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and analyze situations to define issues and draw conclusions. Specific knowledge based competencies required to satisfactorily perform the functions of the job include: business telephone etiquette; keyboarding; office equipment and technology; recordkeeping and record retention practices.

ABILITY is required to schedule activities, meetings, and/or events; gather and/or collate data; and use basic, job-related equipment. Flexibility is required to work with others in a variety of circumstances; work with data utilizing defined and similar processes; and operate equipment using defined methods. Ability is also required to work with a diversity of individuals and/or groups; work with a variety of data; and utilize job-related equipment. Problem solving is required to identify issues and create action plans. Problem solving with data requires independent interpretation of guidelines; and problem solving with equipment is limited to moderate. Specific ability based competencies required to satisfactorily perform the functions of the job include: communicating with diverse groups; displaying tact and courtesy; maintaining confidentiality; setting priorities; being attentive to detail; working as part of a team; working with frequent interruptions; and meeting deadlines and schedules.

Responsibility

Responsibilities include: working under limited supervision following standardized practices and/or methods; providing information and/or advising others; operating within a defined budget. utilization of some resources from other work units is often required to perform the job's functions. There is a continual opportunity to have some impact on the organization’s services.

Working Environment

The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling, some stooping, kneeling, crouching, and/or crawling and significant fine finger dexterity. Generally the job requires 60% sitting, 20% walking, and 20% standing. The job is performed in a generally hazard free environment.

Experience

Education: High school diploma or equivalent.

Equivalency

Required Testing

Certificates

Continuing Educ./Training

Clearances

IVP Fingerprint Clearance Card

Criminal Background Clearance

FLSA Status:Non-Exempt Support Staff Salary Scheduole: Grade B Step 1

On-Call/Temp Substitute

Position Type: Substitute
Salary: $15.65 to $18.14 Per Hour
Job Categories:

Substitute > Substitute: Clerical

Job Requirements

• Citizenship, residency or work visa required

Contact Information

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