Clerical Substitute #339

Young World Physical Education

Concord (CA)

On-site

USD 28,000 - 30,000

Part time

14 days+

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Job summary

A school district in California is seeking a Clerical Substitute to provide clerical support under general supervision. Responsibilities include transcribing correspondence, maintaining records, and assisting with various administrative tasks. Ideal candidates will have at least two years of office experience and a strong knowledge of office procedures. This is a substitute position without a set end date, requiring candidates to be flexible and proactive in their approach.

Qualifications

Good knowledge of office practices and procedures.
Good knowledge of letter procedures, forms and terminology.
Some knowledge of basic accounting procedures.
Ability to operate standard office equipment and maintain files and records.

Responsibilities

Takes and transcribes correspondence and reports.
Compiles and types various documents and reports.
Maintains files and records.
Answers correspondence independently and screens visitors and telephone calls.
Maintains and organizes files and records; handles scheduling and appointments.

Skills

Office practices and procedures

Standard office machines

Basic accounting procedures

Supervisory principles

Effective communication

Dictation/transcription

Education

Two years of responsible office experience

Job description

Clerical Substitute

Mt. Diablo Unified School District District-Wide - Concord, California Open in Google Maps

Job Details

Job ID: 4939873

Application Deadline: Posted until filled

Re-Posted: Sep 29, 2025 7:00 AM (UTC)

Starting Date: Immediately

Job Description

To be considered for the position you will need to pass the clerical substitute test which is administered online through eSkill Assessments. Once you submit your application you will receive an invitation to the test.

If you are a CalPERS retiree applying for a substitute position, please contact the Human Resources department for guidance regarding employment limitations. Recent changes to the regulations affecting classified CalPERS retirees require that retirees work only in assignments permitted under current CalPERS requirements.

Pay Rate: Step 1 of position being filled

DEFINITION: Under general supervision, performs work of moderate difficulty in providing basic secretarial/clerical assistance; and performs related work as required.

EXAMPLES OF DUTIES:

Takes and transcribes correspondence, memoranda, reports and minutes of meetings from oral or machine dictation, rough drafts, or instruction
Performs a variety of clerical work related to the function to which assigned including use of a typewriter, computer terminal and other standard office equipment
Compiles and types a variety of documents, technical and statistical reports, budgets and other materials where knowledge of format and presentation is necessary
Answers correspondence independently
Reviews and checks documents, records and forms for accuracy, completeness and conformance to applicable rules and regulations
Posts information to records where selection is based on use and purpose of the records
Compiles and tabulates statistical data
Services as receptionist
Screens visitors and telephone calls
Answers inquiries and furnishes information concerning standards, procedures, and programs
Develops and maintains files and records
Orders and maintains supplies and materials
Opens, sorts, and distributes mail
Makes appointments
Operates varied office equipment
May supervise one or more subordinate employees
Schedules and coordinates departmental and district meetings
Keeps tapes and transcripts of meetings
Prepares correspondence, memos and agendas for meetings within guidelines of the Education Code Sections
Maintains case files, ensures that due process is followed in cases of suspension, expulsion and truancy
Maintains financial records, makes bank deposits and balances bank statements
Maintains records and quarterly reports
Audits and calculates billing forms
Schedules audio-visual and other types of equipment
Performs master scheduling functions
Interprets printouts
Maintains daily records of scheduling processes
Assists new students in orientation procedures
Receives checks
Processes and distributes all report cards
Maintains files relating to student disciplinary concerns
Serves as an information source regarding school matters to the public through telephone inquiries or visitation to the office
Assists in some aspects of registration and attendance
Reviews and relays telephone messages between parents and teachers regarding school related matters
Compiles, types, and monitors specific budgets
Arranges for home instruction
Trains and supervises students
Prepares the master calendar
Provides and prepares various forms such as for lockers and use of premises
Prepares daily bulletins, election ballots, time sheets, student body cards, programs, senior ball bids
Assists in preparation of graduation exercises
Arranges for bus transportation
Arranges for chaperones

DESIREABLE QUALIFICATIONS:

Training and Experience: Two years of responsible office experience. Some positions may require one year of stenographic experience or an equivalent combination of training and experience.

Knowledge and Skills:

Good knowledge of office practices and procedures and standard office machines and equipment
Good knowledge of letter procedures, forms and terminology
Some knowledge of basic accounting procedures
Some knowledge of supervisory principles and techniques
Good knowledge of district organization, policy and operations
Working skill in operating a typewriter rapidly and accurately
Working skill in maintaining various office records, accounts and files
Some skill in preparing legal documents from general instructions
Working skill in composing letters or memoranda, preparing reports and establishing records and file systems
Working skill in working independently without specific instructions
Working skill in establishing effective relationships with other employees and the public
Working skill in taking dictation either for shorthand or stenotype machine and transcribing dictation with speed and accuracy is required in some positions
Working skill in communicating effectively with the public and school staff
Working skill in the operation of a computer terminal