Secretary III

Ganado Unified School District; Ganado (AZ); On-site; USD 50,574,000 - 58,627,000; Full time

Job summary

Ganado Unified School District seeks a Secretary III to provide administrative and secretarial support to assigned administrators. The role covers data compilation, document management, and coordination of meetings and travel. Reports to Assigned Administrator and supports ongoing district operations.

The position is an 11-month assignment in Ganado, Arizona, with duties including budget monitoring, records maintenance, and effective communication across staff and stakeholders.

Qualifications

• Proficient in standard office equipment and software.
• Typing speed of 60 wpm or better.
• Secretarial experience required or preferred.

Responsibilities

• Prepare and maintain accurate records and documents.
• Coordinate meetings, travel, and events for assigned administrator.
• Maintain confidential files and ensure regulatory compliance.
• Process documents such as timesheets, requisitions, and budget transfers as needed.
• Communicate with staff, parents, students, and external partners.
• Assist with minutes, agendas, and reporting for meetings.

Skills

60 wpm typing

Microsoft Office

Secretarial experience

Education

High school diploma or equivalent

Associate of Arts Degree preferred

Tools

Microsoft Office

Job description

Secretary III

Ganado Unified School District Ganado Unified School District - Instructional Services - Ganado, Arizona Open in Google Maps

This job is also posted in Ganado Unified School District No. 20

Job Details

Job ID: 5657592
Application Deadline: Posted until filled
Posted: Apr 20, 2026 6:00 AM (UTC)

Starting Date: Jul 6, 2026

Job Description

Purpose Statement

The job of Secretary III (11 months) is done for the purpose/s of providing administrative and secretarial support to assigned administrative personnel; coordinating activities of assigned administrative personnel; monitoring assigned activities; and providing information, recommendations and/or direction as requested by assigned administrator.

This job reports to Assigned Administrator.

Essential Functions

• Compiles data from a variety of sources (e.g. work orders, budget reports, specialized reports, personnel records, etc.) for the purpose of complying with financial, legal and/or administrative requirements.
• Coordinates a variety of projects, functions and/or program components (e.g. meetings, in-service events, travel and accommodations, etc.) for the purpose of completing activities and/or delivering services in a timely fashion.
• Maintains a wide variety of manual and electronic documents files and records (e.g. budget data, student folders, employee records, financial records, reports, etc.) for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements.
• Monitors a variety of activities on behalf of assigned Administrator (e.g. account balances, work order status, etc.) for the purpose of achieving goals and meeting target dates.
• Participates in a variety of meetings, workshops, and/or trainings for the purpose of providing or receiving information, recording minutes, and supporting the needs of the attendees.
• Prepares a variety of documents (e.g. correspondence, agendas, minutes, event programs, bulletins, reports, etc.) for the purpose of communicating information and/or creating documentation in compliance with established guidelines.
• Processes documents and materials (e.g. time sheets, work orders, requisitions, travel reimbursements, budget transfers, etc.) for the purpose of disseminating information in compliance with administrative guidelines and/or regulatory requirements.Procures supplies and materials for the purpose of maintaining availability of required items.
• Reconciles account balances for assigned budget categories for the purpose of maintaining accurate account balances.
• Represents assigned Administrator in their absence for the purpose of conveying and/or gathering information required for their functions.
• Researches a variety of topics (e.g. current practices, policies, education codes, etc.) for the purpose of providing information and/or recommendations and/or addressing a variety of administrative requirements.
• Responds to a variety of inquiries from a variety of internal and external parties (e.g. staff, parents, students, public agencies, etc.) for the purpose of providing information or direction and/or facilitating communication among parties.
• Schedules a wide variety of activities (e.g. appointments, meetings, travel reservations/accommodations, facility usage, etc.) for the purpose of making necessary arrangements for assigned administrator.
• Supports assigned administrative personnel for the purpose of providing assistance with their functions and responsibilities.
• Transports student participants (e.g. PAC and ESS students, parents, and guardians, etc.) for the purpose of providing transportation to and from scheduled events.

Other Functions

• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

Job Requirements: Minimum Qualifications

Skills, Knowledge and Abilities

SKILLS are required to perform multiple tasks with a potential need to upgrade skills in order to meet changing job conditions. Specific skill based competencies required to satisfactorily perform the functions of the job include: operating standard office equipment including pertinent software applications; preparing and maintaining accurate records; and using Microsoft Office software applications including Word, Excel, PowerPoint and Access; Previous secretarial experience required.

KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and solve practical problems. Specific knowledge based competencies required to satisfactorily perform the functions of the job include: business telephone etiquette; concepts of grammar and punctuation; office practices and procedures; keyboarding; office equipment and technology; recordkeeping and record retention practices; Associate of Arts Degree preferred.

ABILITY is required to schedule activities, meetings, and/or events; gather and/or collate data; and use basic, job-related equipment. Flexibility is required to work with others in a wide variety of circumstances; work with data utilizing defined but different processes; and operate equipment using standardized methods. Ability is also required to work with a diversity of individuals and/or groups; work with similar types of data; and utilize job-related equipment. Problem solving is required to identify issues and create action plans. Problem solving with data requires independent interpretation of guidelines; and problem solving with equipment is limited. Specific ability based competencies required to satisfactorily perform the functions of the job include: communicating with diverse groups; displaying tact and courtesy; maintaining confidentiality; setting priorities; being attentive to detail; establishing and maintaining effective working relationships; working as part of a team; and working with frequent interruptions; Ability to accurately type 60 wpm required.

Responsibility

Responsibilities include: working under limited supervision following standardized practices and/or methods; leading, guiding, and/or coordinating others; tracking budget expenditures. utilization of some resources from other work units is often required to perform the job's functions. There is a continual opportunity to have some impact on the organization’s services.

Working Environment

The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling, some stooping, kneeling, crouching, and/or crawling and significant fine finger dexterity. Generally the job requires 60% sitting, 20% walking, and 20% standing. This job is performed in a generally clean and healthy environment.

Experience Job related experience with increasing levels of responsibility is desired.

Education High school diploma or equivalent.

Valid Driver’s License & Evidence of Insurability

CPR/First Aid Certification

CPR/First Aid Certification Renewal

Maintains Certificates and/or Licenses

IVP Fingerprint Clearance Card

Background Clearances

FLSA Status:Non-Exempt Support Staff Salary Scheduole: Grade F

11 Month Position

Position Type: Full-Time
Salary: $17.65 to $20.46 Per Hour
Job Categories:

Support Staff > Secretary

Job Requirements

• Citizenship, residency or work visa required