Substitute Clerk

Young World Physical Education; Vancouver (WA); On-site; USD 24,796 - 30,307; Part time

Job summary

Vancouver Public Schools is seeking a Substitute Clerk to support attendance, records, and clerical tasks in a fast-paced school office in Vancouver, Washington.

The role requires a high school diploma or equivalent and strong MS Office skills, with an emphasis on attention to detail and customer service. It is a day-shift, non-exempt position with an hourly rate of $18.87 and an open roster.

Qualifications

• High school diploma or equivalent required.
• Minimum one year of job-related experience demonstrating ability to work independently in a fast-paced environment.
• Credits from college may count toward experience (45 quarter or 30 semester credits = 1 year).
• Recency (last 10 years) and substance of work considered.
• Experience in customer service, interpersonal skills, teamwork, and ability to manage situations.
• Attention to detail, strong organizational skills, and ability to meet deadlines.
• Excellent written communication; ability to compose and proof correspondence.
• Experience with Microsoft Office (Word, Excel); Access and PowerPoint preferred.
• Knowledge of GroupWise, Absence Management, Pagemaker, Skyward preferred.

Responsibilities

• Answer telephone, take messages, forward calls and direct visitors.
• Assist with clerical tasks related to student absenteeism/discipline.
• Communicate with attendance clerk/teachers on attendance matters.
• Track parent contacts and communications to improve attendance and discipline.
• Access SIS for data-mining to provide counselors and teachers with relevant student information.
• Secure building during safety drills as requested.
• Assist with scheduling conferences and building/community events.
• Provide support to counselors and programs (Running Start, Skills Center, College Entrance).
• Input and track assessment/discipline data and organize materials.
• Provide health care for students in nurses' absence.
• Provide direction and support to substitute teachers.
• Perform other tasks as assigned by administrator.

Skills

Customer service

Attention to detail

Organizational skills

Problem solving

Written communication

Microsoft Office

Data entry

Team player

Independent work

Adaptability

Education

High school diploma or equivalent

Tools

Word

Excel

Access

PowerPoint

GroupWise

Skyward

Job description

Substitute Clerk

Vancouver Public Schools District Wide – Vancouver, Washington. Open in Google Maps

Job Details

• Job ID: 5798617
• Application Deadline: Jun 11, 2027 5:00 PM (Pacific Standard Time)
• Re-Posted: Jul 15, 2026 7:00 AM (UTC)
• Starting Date: Immediately
• Salary: $18.87 Hourly
• Position Type: Day Shift

Job Description

Fair Labor Standards Act Status: Non-Exempt

Open Roster

Failure to submit a full application package will result in disqualification.

Qualifications

• Possess a high school degree or comparable equivalent
• Minimum of one (1) year of job-related experience demonstrating ability to work independently, with minimal supervision, and in a dynamic, fast‑paced environment with frequent interruptions, or
• Documented credits from an accredited university, college, community college, or business school may be used to fulfill or help fulfill the one (1) year of job‑related experience. Forty‑five (45) quarter or thirty (30) semester credits are equivalent to one full year of job‑related experience.
• Recency (prior 10 years) and substance of work experience will be considered.
• Experience demonstrating excellent customer service abilities, interpersonal skills, team‑player attitude, and ability to manage situations.
• Experience demonstrating a high level of attention to, and management of, detailed information.
• Experience demonstrating strong organizational skills and the ability to meet deadlines.
• Experience demonstrating excellent problem‑solving, analytical, and conflict‑resolution skills and ability to think quickly.
• Experience demonstrating excellent written communication skills and ability to compose and proof correspondence, as needed.
• Experience using Microsoft Office/Suite (including Word and Excel).
• Experience using Microsoft Office/Suite (including Access and PowerPoint) – preferred.
• Skill in working with numbers, mathematical computations, and worksheets.
• Willingness to learn new technology.
• Working knowledge and demonstrated experience in GroupWise, Absence Management, Pagemaker or similar desktop publishing programs, and Student Information System through Skyward – preferred.

Knowledge, Skills, and Abilities

• Ability to interpret written/oral directives and apply district rules, regulations, procedures, and policies.
• Ability to understand, recognize, and protect highly confidential information.
• Ability to operate office machines and equipment.
• Ability to effectively communicate with and appreciate individuals from diverse, socio‑economic backgrounds.
• Ability to advance and adapt with technological changes and work with program applications.
• Ability to establish and maintain effective working relationships with staff, students, parents, business and community groups, and/or other members of the public.
• Ability to establish, manage, and maintain accurate files and records for district reports.
• Ability to coordinate, review, and direct staff, students, parents, and/or volunteers while maintaining effective working relationships.

Other Requirements

• Ability to lift and move moderately sized objects up to 50 pounds.
• Regular attendance to carry out the duties and responsibilities of the position to achieve program requirements.

Essential Functions

• Treat co‑workers, supervisors, students, parents and others with dignity and respect at all times.
• Serve as a positive role model for students, and practice the behaviors that are expected of our students.
• Work in a flexible and cooperative manner.
• Answer telephone, take messages, forward calls and direct visitors.
• Assist with the clerical tasks associated with student absenteeism/discipline, including contacting parents of chronically absent students and discipline issues.
• Communicate frequently with attendance clerk/discipline clerk, enrollment clerk/teachers and administrators when students have met maximum days, etc.
• Track parent contacts and communications (oral and written) to improve attendance, discipline and follow‑up discipline.
• Access SIS for data‑mining purposes to provide counselors and teachers with relevant student information.
• Secure building during safety drills as requested.
• Assist with organizing and scheduling parent/teacher/student fall and spring conferences.
• Assist with oversight and facilitate building/community use.
• Provide support to other areas of building and administrators, as needed.
• Assist with scheduling appointments for teachers and counselors.
• Assist counselors with administrative communication functions.
• Assist with support to counselors and their programs (Running Start, Skills Center, College Entrance).
• Input and track assessment/discipline data and organize materials.
• Provide health care for students in nurses' absence.
• Provide direction and support to substitute teachers.
• Perform other tasks and assume other responsibilities as assigned by administrator in alignment with their job classification.

SOC Code

SOC Code: 439061

Benefits / Compensation

• Compensation: $18.41 (hourly)
• Benefits: Employees who are anticipated to work at least 630 hours may be eligible for health, dental, vision, flexible spending accounts, life, and disability insurance benefits. Detailed information, including further eligibility criteria, can be found here.
• Time Off: Includes sick leave accrual of 1 hour per 40 hours worked.

It is understood that the district has the right to transfer and assign employees to best fit the needs of the district.