Clerical Substitute for the 2026-2027 School Year

Applitrack; Unterseen; On-site; CHF 17,000 - 25,000; Part time

Job summary

Applitrack is seeking a Clerical Substitute for the 2026-2027 school year to support the district’s school offices. The role acts as the first contact for the building, handling calls, visits, and essential office tasks on an as-needed basis.

The position requires organizational and communication skills, familiarity with MS Office and Google Workspace, and the ability to manage multiple tasks in a fast-paced environment. FERPA confidentiality is important.

Qualifications

• High School diploma or equivalent.
• Prior clerical, administrative, or school office experience preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and district SIS (Progress Book, Final Forms) preferred.
• Strong organizational, interpersonal, and communication skills.
• Ability to multi-task and manage interruptions in a fast-paced environment.
• Familiarity with office equipment such as copiers, fax machines, and intercom systems.
• Knowledge of school policies and procedures.

Responsibilities

• Greet visitors and answer phones as the first point of contact in the front office.
• Manage attendance records, daily absences, tardiness, and report generation.
• Prepare correspondence, memos, bulletins, and other documents.
• Maintain and organize student records, enrollments, withdrawals, and files.
• Support scheduling, recordkeeping, and filing for principal and staff.
• Maintain staff attendance records.
• Process purchase orders, manage supply inventories, and coordinate deliveries.
• Assist with events, communications, meetings, and newsletters.
• Administer basic first aid.
• Ensure confidentiality of student and staff information per FERPA and district policy.
• Prioritize tasks and perform other duties as assigned.

Skills

Strong organizational skills

Interpersonal skills

Communication skills

Multi-tasking ability

Education

High School diploma or equivalent

Tools

Microsoft Office Suite

Google Workspace

Progress Book

Final Forms

Job description

Clerical Substitute for the 2026-2027 School Year JobID: 738

• Position Type: Substitute/ Substitute Educational Aide / Clerical
• Date Posted: 7/2/2026
• Location: District Wide
• Date Available: 08/10/2026
• Closing Date: 06/30/2027

Clerical Substitute

POSITION PURPOSE:

Performs a wide range of administrative andclericaltasks to ensure the efficient operation of the school office on an as-needed basis. This position supports the principal, staff, students, and families, and serves as the initial point of contact for the school building.

ESSENTIAL JOB FUNCTIONS:

• Serves as the first point of contact in the front office; greets visitors and answers telephones in a professional and welcoming manner.
• Manages student attendance records, daily absences, tardiness, and report generation.
• Prepares correspondence, memos, bulletins, and other documents as requested.
• Maintains and organizes student records, including enrollments, withdrawals, and cumulative files.
• Supports principal and staff with scheduling, recordkeeping, and filing.
• Maintains staff attendance records.
• Processes purchase orders, maintains supply inventories, and coordinates deliveries.
• Assists with preparation of school events, communications, meetings, and newsletters.
• Administers basic first aid.
• Ensures confidentiality of student and staff information per FERPA and district policy.
• Performs other duties in a professional manner as assigned by the building administrator.
• Ability to prioritize tasks.

Note: The above description is illustrative of tasks and responsibilities.It is not meant to be all inclusive of every task or responsibility.

QUALIFICATIONS:

• High School diploma or equivalent.
• Priorclerical, administrative, or school office experience is preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and district student information systems (Progress Book, Final Forms) is preferred.
• Strong organizational, interpersonal, and communication skills.
• Ability to multi-task and manage interruptions in a fast-paced environment.
• Familiarity with office equipment such as copiers, fax machines, and intercom systems.
• Knowledge of school policies and procedures.

WORKING CONDITIONS:

• Majority of work is performed in a school office environment.
• Frequent interactions with students, staff, parents, and community members.
• Must have the ability to adapt to changing priorities and demands.
• May require sitting or standing for extended periods and occasional lifting of up to 25 pounds.

Postings current as of 10/8/2026 5:43:17 PM CST.

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