Substitute Administrative Assistant

Young World Physical Education; Council Bluffs (IA); On-site; USD 18,000 - 23,000; Full time

Job summary

Council Bluffs Community School District in Council Bluffs, Iowa is seeking a Substitute Administrative Assistant to support school and district offices. The role offers daily clerical tasks, covering when administrative staff are out, with a pay rate of $15.00/hour.

Responsibilities include answering phones, greeting visitors, assisting parents and students, maintaining calendars, handling mail and supplies, and data entry into PowerSchool.

Qualifications

• High school diploma, GED, or equivalent and related experience.
• Experience as an administrative assistant preferred but not required.

Responsibilities

• Answers the telephone, takes messages and directs callers as appropriate daily.
• Ensures people visiting the building are appropriately signed in/out.
• Assists parents and students as needed.
• Prepares daily routine correspondence as needed.
• Sorts mail, schedules appointments and maintains calendars daily for staff.
• Maintains student files and records and/or attendance information daily.
• Orders supplies, prepares print orders, compiles new student files as needed daily.
• Assists in processing Chromebook repair tickets.
• Organizes daily office routines and performs general office duties.
• Collects and enters student data into PowerSchool (student information management systems)

Education

High school diploma, GED, or equivalent

Tools

PowerSchool

Job description

Council Bluffs CSD Council Bluffs Community School District - Council Bluffs, Iowa Open in Google Maps

Substitute Administrative Assistant

Council Bluffs CSD Council Bluffs Community School District - Council Bluffs, Iowa Open in Google Maps

Job Details

Job ID: 5869325

Application Deadline: Posted until filled

Posted: Aug 04, 2026 7:03 PM (UTC)

Job Description

Substitute Administrative Assistants

Various Locations

$15.00/hour

Work in our school offices and/or our district office. We need substitutes to cover when our administrative assistants are out of the office.

ESSENTIAL DUTIES and RESPONSIBILITIES:

• Answers the telephone, takes messages and directs callers as appropriate daily.
• Ensures people visiting the building are appropriately signed in/out.
• Assists parents and students as needed.
• Prepares daily routine correspondence as needed.
• Sorts mail, schedules appointments and maintains calendars daily for staff.
• Maintains student files and records and/or attendance information daily.
• Orders supplies, prepares print orders, compiles new student files as needed daily.
• Assists in processing Chromebook repair tickets.
• Organizes daily office routines and performs general office duties.
• Collects and enters student data into PowerSchool (student information management systems)

SUPERVISORY RESPONSIBILITIES:

May be required to supervise students.

EDUCATION and/or EXPERIENCE:

High school diploma, general education degree (GED), or equivalent and related experience. Experience as an administrative assistant preferred but not required.

It is the policy of the Council Bluffs Community School District not to illegally discriminate on the basis of race, color, national origin, sex, disability, religion, creed, age, genetic information, ancestry, geographic location, citizenship, political party preference or belief, familial status (for employment), marital status (for programs), sexual orientation, gender identity and socioeconomic status (for programs) or any other protected trait or characteristic in its educational programs and its employment practices. There is a grievance procedure for processing complaints of discrimination. If you have questions or a grievance related to this policy, please contact Human Resources at 712-328-6446 or [e-mail].

Position Type: Full-time

Job Categories:

Substitute > Substitute

Support Staff > Administrative Assistant

Equal Opportunity Employer

All employers submitting a job opening for posting on the Teach Iowa system will not discriminate in hiring on the basis of race, ethnicity, national origin, gender, age, physical disability, sexual orientation, gender identity, religion, marital status, or status as a veteran. A bona fide religious institution may choose to exercise the allowances in Iowa Code section 216.6.(6)d. Employers may have additional developed specific equal employment opportunity policies and procedures; please check with employers.

Job Requirements

Contact Information

• Mallory Hempel
• 300 W Broadway
• Suite 1600
• Council Bluffs, Iowa 51503
• Phone: [phone]
• Email: [e-mail]