Subpoena Coordinator — Remote-Friendly

Marshall Dennehey; Orlando (FL); On-site; USD 32,000 - 52,000; Full time

Job summary

Marshall Dennehey is seeking a full-time Subpoena Clerk for its Orlando, FL office to maintain the filing system and assist attorneys with subpoena requests. The role emphasizes organization, timely handling of records, and collaboration with clients and vendors.

The position requires strong communication, attention to detail, and the ability to work in a fast-paced environment. In-office attendance is expected, with remote flexibility per firm policy and comprehensive benefits offered.

Qualifications

• Strong verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Ability to prioritize tasks.
• Ability to function well in a high-paced and at times stressful environment.

Responsibilities

• Review client guidelines to determine proper method of obtaining records from third parties.
• If client allows for in-house subpoenas, at the direction of attorney and/or paralegal, draft Notice of Productions and Subpoenas to providers.
• If client requires use of preferred vendor, provide, to the vendor, all information, including billing instructions, required to facilitate the drafting of subpoenas.
• Ensure timely submission of invoices for all costs associated with obtaining records from third parties pursuant to client guidelines.
• Review documents received from vendor to ensure accuracy.
• File appropriate documents with the court and serve documents on required parties.
• Conduct follow-up on records, through letters and/or phone calls.
• Maintain a contemporaneous log of all requests made and document all actions taken in furtherance of obtaining records.
• Track records received on office\'s approved subpoena tracking document.
• Timely notify attorney and/or paralegal of any difficulties obtaining records.
• Maintain diary system in accordance to office standards. Ensure tasks are completed timely and properly documented.
• Keep cases organized by properly naming and organizing documents.
• Perform other related duties as assigned.
• Regular in office attendance - remote permitted per firm policy.

Skills

Verbal communication

Written communication

Interpersonal skills

Organizational skills

Time management

Analytical thinking

Problem solving

Prioritization

Stress management

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

Marshall Dennehey is seeking a full-time Subpoena Clerk for its Orlando, FL office to maintain the filing system and assist attorneys with subpoena requests. The role emphasizes organization, timely handling of records, and collaboration with clients and vendors.

The position requires strong communication, attention to detail, and the ability to work in a fast-paced environment. In-office attendance is expected, with remote flexibility per firm policy and comprehensive benefits offered.