Legal Records & Subpoena Coordinator

Quintairos, Prieto, Wood, & Boyer, P.A.; Orlando (FL); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Employer-paid life insurance and short

401(k) with employer match

Paid vacation, holidays, and personal

Opportunities for professional growth

Job summary

Quintairos, Prieto, Wood & Boyer, P.A. (QPWB) in Orlando seeks a Subpoena Clerk to provide administrative and litigation support by preparing, processing, and tracking subpoenas and records requests.

The ideal candidate will be highly organized, detail-oriented, and able to manage a high volume of requests while maintaining accurate documentation and meeting deadlines. This full-time role offers competitive compensation and a comprehensive benefits package.

Qualifications

• Experience in a law firm or legal support role preferred.
• Experience preparing subpoenas or legal records requests preferred.
• Knowledge of Florida subpoena procedures and records retrieval preferred.
• Strong organizational and time-management skills.
• Excellent attention to detail and accuracy.
• Ability to manage a high volume of requests and meet deadlines.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Word, Outlook, and Excel.
• Experience with legal case management or records tracking software preferred.
• Ability to work independently while collaborating with attorneys and legal support staff.
• Professional, dependable, and able to handle confidential information.

Responsibilities

• Prepare, process, and coordinate subpoenas for medical, employment, business, and other relevant records.
• Assist with drafting and formatting subpoenas, notices, authorizations, and related correspondence.
• Coordinate the issuance and service of subpoenas in accordance with applicable procedures.
• Request and obtain medical records, billing records, employment records, and other litigation-related documentation.
• Communicate with medical providers, records custodians, third-party vendors, and other entities regarding outstanding requests.
• Track subpoena responses, records requests, and production deadlines.
• Follow up on outstanding subpoenas and records to ensure timely receipt of requested documentation.
• Review incoming records for completeness and identify missing or outstanding materials.
• Organize, label, scan, and maintain electronic records and subpoena-related documentation.
• Maintain accurate logs and tracking systems for subpoenas, records requests, and responses.
• Coordinate with attorneys, paralegals, and legal assistants regarding records needed for discovery, depositions, and trial preparation.
• Assist with organizing records and preparing materials for litigation-related proceedings.
• Maintain confidentiality of sensitive medical, financial, and legal information.
• Perform additional administrative and litigation support duties as assigned.

Skills

Law firm experience

Subpoenas

Records management

MS Word

Outlook

Excel

Time management

Attention to detail

Communication skills

Confidential information

Independent work

Tools

Case management software

Records tracking software

Job description

Quintairos, Prieto, Wood & Boyer, P.A. (QPWB) in Orlando seeks a Subpoena Clerk to provide administrative and litigation support by preparing, processing, and tracking subpoenas and records requests.

The ideal candidate will be highly organized, detail-oriented, and able to manage a high volume of requests while maintaining accurate documentation and meeting deadlines. This full-time role offers competitive compensation and a comprehensive benefits package.