Subpoena Clerk

Quintairos, Prieto, Wood & Boyer, P.A.; Orlando (FL); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Employer-paid life insurance and short

401(k) with employer match

Paid vacation, holidays, and personal/

Job summary

Quintairos, Prieto, Wood & Boyer, P.A. (QPWB) in Orlando is seeking a Subpoena Clerk to provide administrative and litigation support by preparing, processing, and tracking subpoenas and records requests.

The role involves coordinating retrieval of medical, employment, and business records for litigation matters, while remaining highly organized and deadline-driven. The ideal candidate will manage a high volume of requests, maintain accurate documentation, and work with attorneys, paralegals,

Qualifications

• Prior experience in a law firm or legal support environment preferred.
• Experience preparing and processing subpoenas or legal records requests strongly preferred.
• Familiarity with Florida subpoena procedures and records retrieval processes preferred.
• Strong organizational and time-management skills.
• Excellent attention to detail and accuracy.
• Ability to manage a high volume of requests and meet deadlines.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Word, Outlook, and Excel.

Responsibilities

• Prepare, process, and coordinate subpoenas for medical, employment, business, and other records.
• Assist with drafting and formatting subpoenas, notices, authorizations, and related correspondence.
• Coordinate issuance and service of subpoenas following applicable procedures.
• Request and obtain medical, billing, employment, and other litigation-related documentation.
• Communicate with medical providers, records custodians, and third-party vendors regarding requests.
• Track subpoena responses, records requests, and production deadlines.
• Follow up on outstanding subpoenas to ensure timely receipt of documents.
• Review incoming records for completeness and identify missing materials.
• Organize, label, scan, and maintain electronic records and subpoena-related documents.
• Maintain logs and tracking systems for subpoenas, records requests, and responses.
• Coordinate with attorneys and paralegals for records needed in discovery and trial prep.
• Assist with organizing records for litigation-related proceedings.
• Maintain confidentiality of sensitive information.
• Perform additional administrative and litigation support duties as assigned.

Skills

Records management

Subpoena processing

Time management

Communication

Tools

Microsoft Word

Outlook

Excel

Case management software

Job description

Quintairos, Prieto, Wood & Boyer, P.A. (QPWB), a multi-office national defense firm and the largest minority owned law firm in the United States, is seeking a Subpoena Clerk to join our Orlando office. This is a full-time position offering competitive compensation and a comprehensive benefits package.

About the Role

The Subpoena Clerk will provide administrative and litigation support to attorneys and legal staff by preparing, processing, and tracking subpoenas and records requests.

This position is responsible for coordinating the retrieval of medical records, employment records, business records, and other documentation necessary for litigation matters.

The ideal candidate will be highly organized, detail-oriented, and comfortable managing a high volume of records requests while maintaining accurate documentation and meeting deadlines.

Primary Duties and Responsibilities

• Prepare, process, and coordinate subpoenas for medical, employment, business, and other relevant records
• Assist with drafting and formatting subpoenas, notices, authorizations, and related correspondence
• Coordinate the issuance and service of subpoenas in accordance with applicable procedures
• Request and obtain medical records, billing records, employment records, and other litigation-related documentation
• Communicate with medical providers, records custodians, third-party vendors, and other entities regarding outstanding requests
• Track subpoena responses, records requests, and production deadlines
• Follow up on outstanding subpoenas and records to ensure timely receipt of requested documentation
• Review incoming records for completeness and identify missing or outstanding materials
• Organize, label, scan, and maintain electronic records and subpoena-related documentation
• Maintain accurate logs and tracking systems for subpoenas, records requests, and responses
• Coordinate with attorneys, paralegals, and legal assistants regarding records needed for discovery, depositions, and trial preparation
• Assist with organizing records and preparing materials for litigation-related proceedings
• Maintain confidentiality of sensitive medical, financial, and legal information
• Perform additional administrative and litigation support duties as assigned

Qualifications

• Prior experience in a law firm, legal support, records retrieval, or administrative role preferred
• Experience preparing and processing subpoenas or legal records requests strongly preferred
• Familiarity with medical records requests and litigation-related documentation preferredKnowledge of Florida subpoena procedures and records retrieval processes preferred
• Strong organizational and time-management skills
• Excellent attention to detail and accuracy
• Ability to manage a high volume of requests and meet deadlines
• Strong written and verbal communication skills
• Proficiency in Microsoft Word, Outlook, and Excel
• Experience with legal case management systems or records tracking software preferred
• Ability to work independently while collaborating with attorneys and legal support staff
• Professional, dependable, and capable of handling confidential information

What We Offer

QPWB offers competitive compensation and a comprehensive benefits package for full-time employees, including:

• Medical, dental, and vision insurance
• Employer-paid life insurance and short-term disability
• 401(k) with employer match
• Paid vacation, holidays, and personal time off
• Opportunities for professional growth and advancement within a national law firm

QPWB is an Equal Opportunity Employer.

Joining Quintairos, Prieto, Wood & Boyer, P.A. (QPWB) means becoming part of a team of difference-makers who are passionate about making a positive impact in the legal profession. Our commitment to excellence, diversity, and innovation extends to every aspect of the firm.