Submittal Clerk

Hyre; United States; À distance; USD 40 000 - 60 000; Plein temps

Avantages offerts par ce poste

Performance-based raises

Minimum 5 days off annually (paid/un )

Annual cost-of-living adjustments at 1

Résumé du poste

Hyre is seeking a highly organized Submittal Clerk to generate, organize, and track technical submittal packages. You will ensure design approvals precede procurement and prevent delays by managing the document approval process.

Responsibilities include reviewing specifications, assembling data from manufacturers, tracking submittals, and distributing approved documents to project teams for timely ordering. Remote work setup required.

Qualifications

• 1–3 years in construction administration, document control, or project engineering.
• Read/navigate specs (Division 7 & 8). Familiar with Procore submittal workflows.
• Detail-oriented with strong written/verbal communication; able to pass pre-employment screening.
• Remote setup: noise-free home office with reliable internet and backup power.

Responsabilités

• Specification review: identify required submittals, LEED docs, warranties, and closeout requirements.
• Package assembly: collect data sheets, SDS, color charts, and test data to compile submittals.
• Tracking & follow-up: log submittals, monitor review times, follow up on Revise and Resubmit or Approved as Noted statuses.
• Internal distribution: share approved submittals with PM and purchasing teams for timely orders.
• Project closeout: help compile O&M manuals and warranty docs at project completion.

Connaissances

Construction administration

Document control

Attention to detail

Written and verbal communication

Outils

Procore

Description du poste

Location: Philippines

Submittal Clerk

• Work Type: Full-time.

• Schedule: Standard US business hours, with occasional overtime and weekend work required based on bid schedules and workload demands.

• Location: 100% Remote.

Role Overview

We are seeking a highly organized and specialized administrative professional to serve as a Submittal Clerk. Operating in the critical space between pre-construction and operations, you will be responsible for generating, organizing, and tracking technical product data and comprehensive submittal packages. By meticulously managing the technical document approval process, you will prevent ordering delays and ensure that all proposed materials match project specifications and receive design team approval prior to procurement.

Key Responsibilities

• Specification Review: Review project specifications and contract documents to precisely identify all required submittals, LEED documentation, warranties, and closeout requirements.

• Package Assembly: Gather product data sheets, Safety Data Sheets (SDS), color charts, and testing data from manufacturers to assemble comprehensive and accurate submittal packages.

• Tracking & Follow-Up: Log all outgoing submittals, rigorously track review times, and follow up proactively with General Contractors (GCs) or Architects regarding "Revise and Resubmit" or "Approved as Noted" statuses.

• Internal Distribution: Distribute approved submittals to the project management and purchasing teams to facilitate accurate, timely material ordering.

• Project Closeout: Assist in compiling Operations and Maintenance (O&M) manuals and warranty documentation at project completion.

Requirements & Qualifications

• Experience: 1–3 years of professional experience in construction administration, document control, or project engineering.

• Technical Proficiency: Demonstrated ability to read and navigate construction specifications (specifically Division 7 and Division 8). Familiarity with construction management software (e.g., Procore) for executing submittal workflows.

• Core Competencies: High attention to detail, accuracy, and rigorous documentation practices. Effective written and verbal communication skills. Must be able to pass a pre-employment screening.

• Remote Infrastructure: Must have a dedicated, noise-free home office setup equipped with a reliable, high-speed internet connection and a backup power source.

Benefits of Working for Hyre

• Performance-based raises.

• Minimum 5 days off annually (paid or unpaid based on client terms).

• Annual cost-of-living adjustments at your one-year anniversary.