Construction Submittal & Permitting Coordinator Job ID: 415578

SouthDesk; Northern (KY); Hybrid; USD 55,000 - 85,000; Full time

Benefits offered by this job

100% remote work from Latin America

Exposure to U.S. construction projects

Job summary

SouthDesk is seeking a proactive Construction Submittal & Permitting Coordinator for remote LATAM work supporting a US-based roofing and exterior envelope contractor. You will manage permit applications, submittals, approvals, and project documentation while coordinating with municipalities, HOAs, and regulatory agencies.

Ideal candidates have 2+ years in construction administration, strong English communication, and experience with permitting processes and project coordination.

Qualifications

• 2+ years of experience in construction administration, permitting, or project coordination.
• Experience working with municipalities or building departments is strongly preferred.
• Knowledge of construction plans, specifications, and permitting processes.
• Strong organization, attention to detail, and deadline management.
• Excellent written and verbal English communication skills.
• Proficiency in Microsoft Office (Outlook, Word, Excel).

Responsibilities

• Prepare and submit permit applications and required documents.
• Coordinate with municipalities, building departments, HOAs, and regulatory agencies.
• Prepare construction submittals, including product data, specifications, and drawings.
• Track permits and submittals through approval and closeout.
• Follow up on reviews, comments, approvals, revisions, and outstanding requirements.
• Review documents for accuracy and completeness.
• Coordinate responses to plan review comments and information requests.
• Maintain accurate logs, records, and organized project files.
• Communicate updates to project managers, contractors, vendors, and other stakeholders.
• Coordinate resubmissions, inspections, and related documentation.
• Identify potential issues and support project coordination tasks.

Skills

English proficiency

Communication

Organization

Deadline management

Multitasking

Tools

Procore

Buildertrend

PermitFlow

Bluebeam

Microsoft Office

Job description

Construction Submittal & Permitting Coordinator

Remote – Latin America

Full-Time

English Required

Long-Term Opportunity

SouthDesk is a leading business growth accelerator specializing in nearshoring services powered by AI-driven staffing solutions.

About the Client

Our client is a growing U.S. based construction company specializing in roofing, waterproofing, and exterior building envelope solutions, focused on high-quality projects and effective operational processes.

About the Role

We are looking for a proactive, detail-oriented coordinator to manage permit applications, construction submittals, approvals, and documentation while meeting deadlines and coordinating with project teams and local authorities.

Responsibilities

• Prepare and submit permit applications and required documents.
• Coordinate with municipalities, building departments, HOAs, and regulatory agencies.
• Prepare construction submittals, including product data, specifications, and drawings.
• Track permits and submittals through approval and closeout.
• Follow up on reviews, comments, approvals, revisions, and outstanding requirements.
• Review documents for accuracy and completeness.
• Coordinate responses to plan review comments and information requests.
• Maintain accurate logs, records, and organized project files.
• Communicate updates to project managers, contractors, vendors, and other stakeholders.
• Coordinate resubmissions, inspections, and related documentation.
• Identify potential issues and support project coordination tasks.

Requirements

• 2+ years of experience in construction administration, permitting, or project coordination preferred.
• Experience working with municipalities or building departments strongly preferred.
• Knowledge of construction plans, specifications, and permitting processes.
• Strong organization, attention to detail, and deadline management.
• Excellent written and verbal English communication skills.
• Proficiency in Microsoft Office, especially Outlook, Word, and Excel.
• Ability to manage multiple projects independently and collaborate with teams.

Nice to Have

• Residential or commercial construction experience.
• Knowledge of building codes and local permitting requirements.
• Experience with submittals, RFIs, inspections, or project closeouts.
• Familiarity with Procore, Buildertrend, PermitFlow, Bluebeam, or similar tools.

What We Offer

• 100% remote work from Latin America.
• Long-term opportunity and exposure to U.S. construction projects.
• Professional growth with a dynamic team.