Construction Submittal & Permitting Coordinator

SouthDesk; United States; Remote; USD 45,000 - 65,000; Full time

Benefits offered by this job

100% remote

Job summary

SouthDesk is seeking a proactive Construction Administration Coordinator for remote work from Latin America to support a U.S.-based construction client. You will manage permit applications, construction submittals, approvals, and documentation while coordinating with project teams and local authorities.

Responsibilities include tracking permits, responding to plan review comments, maintaining logs, and ensuring documentation accuracy.

Qualifications

• Experience in construction administration or permitting processes.
• Strong organization and deadline management skills.
• Proficient in MS Office and English communication.

Responsibilities

• Prepare and submit permit applications and required documents.
• Coordinate with municipalities, building departments, HOAs, and regulatory agencies.
• Prepare construction submittals, including product data, specifications, and drawings.
• Track permits and submittals through approval and closeout.
• Follow up on reviews, comments, approvals, revisions, and outstanding requirements.
• Review documents for accuracy and completeness.
• Coordinate responses to plan review comments and information requests.
• Maintain accurate logs, records, and organized project files.
• Communicate updates to project managers, contractors, vendors, and other stakeholders.
• Coordinate resubmissions, inspections, and related documentation.
• Identify potential issues and support project coordination tasks.

Skills

Construction administration

Permitting

Project coordination

MS Office

Tools

Procore

Bluebeam

Buildertrend

PermitFlow

Job description

Remote – Latin America

Full-Time

English Required

Long-Term Opportunity

SouthDesk is a leading business growth accelerator specializing in nearshoring services powered by AI-driven staffing solutions.

About The Client

Our client is a growing U.S. based construction company specializing in roofing, waterproofing, and exterior building envelope solutions, focused on high-quality projects and effective operational processes.

About The Role

We are looking for a proactive, detail-oriented coordinator to manage permit applications, construction submittals, approvals, and documentation while meeting deadlines and coordinating with project teams and local authorities.

Responsibilities

• Prepare and submit permit applications and required documents.
• Coordinate with municipalities, building departments, HOAs, and regulatory agencies.
• Prepare construction submittals, including product data, specifications, and drawings.
• Track permits and submittals through approval and closeout.
• Follow up on reviews, comments, approvals, revisions, and outstanding requirements.
• Review documents for accuracy and completeness.
• Coordinate responses to plan review comments and information requests.
• Maintain accurate logs, records, and organized project files.
• Communicate updates to project managers, contractors, vendors, and other stakeholders.
• Coordinate resubmissions, inspections, and related documentation.
• Identify potential issues and support project coordination tasks.

Requirements

• 2+ years of experience in construction administration, permitting, or project coordination preferred.
• Experience working with municipalities or building departments strongly preferred.
• Knowledge of construction plans, specifications, and permitting processes.
• Strong organization, attention to detail, and deadline management.
• Excellent written and verbal English communication skills.
• Proficiency in Microsoft Office, especially Outlook, Word, and Excel.
• Ability to manage multiple projects independently and collaborate with teams.

Nice to Have

• Residential or commercial construction experience.
• Knowledge of building codes and local permitting requirements.
• Experience with submittals, RFIs, inspections, or project closeouts.
• Familiarity with Procore, Buildertrend, PermitFlow, Bluebeam, or similar tools.

What We Offer

• 100% remote work from Latin America.
• Long-term opportunity and exposure to U.S. construction projects.
• Professional growth with a dynamic team.

Skills: waterproofing,procore,construction submittals,communication skills,construction,construction estimating,cost estimates,construction permitting,bluebeam,english,submittals,blueprints,construction quotes,civil engineering