Subcontracts Specialist – Bid & Admin

Black & Veatch Corporation; Memphis (TN); On-site; USD 65,000 - 90,000; Full time

Job summary

Black & Veatch Corporation is seeking a Subcontracts Representative to support proposal and project requirements. The role covers mild to moderately complex subcontract development and administration, including bid evaluation, negotiations, and conformity processes.

You will handle kickoff meetings, documentation, and ensure compliance with prequalification requirements while collaborating with cross‑functional teams across multiple sites.

Qualifications

• All applicants must complete pre-employment onboarding requirements (background check, drug screen, MVR) as applicable.
• High school diploma is preferred; BA or BS degree in Construction Management, Engineering, Purchasing, Business, Technical or related field preferred.
• Two (2) years of relevant industry experience preferred.

Responsibilities

• Assigned mildly complex subcontracts.
• Files appropriate record documents and follows filing rules.
• Proficient in the basic functions of applicable software.
• Prepares subcontract related bid documents and bidders list.
• Conveys basic to moderately complex scoping information to Subcontractors with oversight as needed.
• Manages the bid evaluation process through proposal distribution, bid tabulation, and team evaluation.
• Schedules, coordinates and manages the negotiation process with oversight.
• Begins to resolve simple to mildly complex commercial terms and conditions exceptions.
• Coordinates the award and contract conforming process.
• Ensures subcontractor compliance with prequalification requirements.
• Run kickoff and progress meetings; draft/issue meeting minutes for assigned subcontracts.
• Draft/log formal correspondence for assigned subcontracts.
• Perform Change Management duties for assigned subcontracts.
• Review and process invoices.
• Closeout assigned subcontracts.

Skills

Analytical skills

Communication skills

Self-starter

Attention to detail

Interpersonal skills

Mathematical skills

Problem solving

Construction knowledge

Commercial terms knowledge

Company processes knowledge

Education

High school diploma

BA/BS in Construction Management, Engineering, Purchasing, Business, Technical or related field

Job description

Black & Veatch Corporation is seeking a Subcontracts Representative to support proposal and project requirements. The role covers mild to moderately complex subcontract development and administration, including bid evaluation, negotiations, and conformity processes.

You will handle kickoff meetings, documentation, and ensure compliance with prequalification requirements while collaborating with cross‑functional teams across multiple sites.