Subcontract Procurement Coordinator

Black & Veatch; Overland Park (KS); On-site; USD 52,000 - 76,000; Full time

Job summary

Black & Veatch Corporation seeks a Staff Subcontracts Administrator to support field subcontract processes across project sites in Overland Park, KS. You will track deliverables, maintain subcontract files, and assist with pay applications and closeout activities.

Learn company policies and contract requirements while shadowing Subcontracts Specialists and coordinating with project teams. This hands-on role offers growth in a nationwide contractor environment with safety as a core value.

Qualifications

• 4 year degree in Construction Management, Engineering, Purchasing, Business, technical or related field.
• Ability to complete pre-employment onboarding requirements (background check, drug screen, MVR) as applicable.
• Strong analytical, communication, and problem-solving skills.

Responsibilities

• Coordinate subcontractor submittals and maintain project documentation.
• Document correspondence and routine subcontract communications.
• Assist with processing pay applications and invoice reviews.
• Prepare meeting minutes and support closeout documentation activities.
• Assist with time-and-material (T&M) cost tracking and documentation.
• Support preparation of work authorizations and change order documentation.
• Maintain subcontract files and ensure records are complete and current.
• Track required subcontractor deliverables and follow up on outstanding items.
• Learn subcontract administration procedures, company policies, and contract requirements.
• Shadow Subcontracts Specialists during subcontract negotiations, issue resolution discussions, and project meetings.

Skills

Analytical skills

Communication skills

General computer skills

Initiative

Attention to detail

Interpersonal skills

Mathematical skills

Problem solving

Construction knowledge

Education

4 year degree in Construction Management, Engineering, Purchasing, Business, technical or related field

Tools

Microsoft Office

Job description

Date: Oct 19, 2026

Location: Overland Park, KS, US

Company: Black & Veatch Family of Companies

Together, we own our company, our future, and our shared success.

As an employee-owned company, our people are Black & Veatch. We put them at the center of everything we do and empower them to grow, explore new possibilities and use their diverse talents and perspectives to solve humanity's biggest challenges in an ever‑evolving world. With over 100 years of innovation in sustainable infrastructure and our expertise in engineering, procurement, consulting and construction, together we are building a world of difference.

Company :

Black & Veatch Corporation

Req Id :

117661

Opportunity Type :

Staff

Relocation eligible :

No

Full time/Part time :

Full-Time

Project Only Hire :

No

Visa Sponsorship Available:

No

Why Black & Veatch?

Join the Overland Contracting (a Black & Veatch company) construction team and build with pride. As a 100% employee‑owned company, every role matters — you own your work, your impact, and your future. We lead with care, and safety is non‑negotiable and embedded into every role, site and decision, ensuring our teams return home safe, every day. From field engineering to project management to quality and startup, you’ll work with cutting‑edge technology, learn from seasoned experts, and grow through real‑world, hands‑on experience. With a strong backlog across power, water, grid, and industrial markets, you’ll have the stability to grow and the opportunity to shape what comes next.

Job Summary

Provides administrative and transactional support for field subcontract processes. Tracks deliverables, supports closeout documentation, and maintains complete subcontract files while learning subcontract administration fundamentals. Builds foundational knowledge of company policies and contract requirements.

Key Responsibilities

• Coordinate subcontractor submittals and maintain project documentation.
• Document correspondence and routine subcontract communications.
• Assist with processing pay applications and invoice reviews.
• Prepare meeting minutes and support closeout documentation activities.
• Assist with time-and-material (T&M) cost tracking and documentation.
• Support preparation of work authorizations and change order documentation.
• Maintain subcontract files and ensure records are complete and current.
• Track required subcontractor deliverables and follow up on outstanding items.
• Learn subcontract administration procedures, company policies, and contract requirements.
• Shadow Subcontracts Specialists during subcontract negotiations, issue resolution discussions, and project meetings.

Management Responsibilities

Individual Contributor

Preferred Qualifications

• No prior experience required. Field or contract experience preferred.
• Preferred skills:
• Analytical / organizational skills
• Communications skills, both written and oral
• General computer skills, Microsoft suite
• Initiative, self starter, highly motivated
• Attention to detail
• Interpersonal skills
• Mathematical skills
• Basic problem solving skills
• Basic knowledge of construction disciplines, construction means & methods and construction equipment

Minimum Qualifications

• 4 year degree in Construction Management, Engineering, Purchasing, Business, technical or related field preferred.
• All applicants must be able to complete pre-employment onboarding requirements (if selected) which may include any/all of the following: criminal/civil background check, drug screen, and motor vehicle records search, in compliance with any applicable laws and regulations.

Work Environment/Physical Demands

This position is field-based and requires regular presence at project sites for extended periods of time. Travel is required and may include overnight stays based on business needs and project demands.

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