Subcontracts Administrator

CALIBRE Systems, Inc.; Alexandria (VA); Hybrid; USD 85,000 - 110,000; Full time

Job summary

CALIBRE Systems, Inc. is seeking a detail-oriented Subcontracts Administrator to perform a full range of subcontract and purchasing functions in a hybrid role. You will own the full lifecycle of subcontract administration, including agreements, task orders, and purchase orders, while ensuring CPSR compliance.

The role requires coordination with internal Program Managers, auditing readiness, and strong negotiation skills to support CALIBRE's procurement processes across diverse contract types.

Qualifications

• Experience with managing subcontract lifecycle from solicitations to closeout.
• Knowledge of CPSR requirements.
• Experience with various contract types (Fixed Price, T&M, LOE, IDIQ, commercial).
• Strong communication with internal customers and program staff.
• Ability to prepare for government audits and procurements.

Responsibilities

• Manage the procurement process from solicitations through closeout.
• Draft and issue requests for proposals (RFPs).
• Conduct price analysis of subcontract/vendor proposals.
• Negotiate pricing, subcontract, non-disclosure, and teaming agreements.
• Ensure proper flow-down of prime contract requirements and clauses.
• Interface with internal Program Managers and advise operations staff.
• Prepare for and participate in government small business audits.

Skills

Subcontracts administration

Procurement process management

RFP drafting

Price analysis

Negotiation

Contract flow-down

CPSR knowledge

Job description

CALIBRE Systems, Inc., an Employee-Owned mission focused solutions and digital transformation company, is seeking a detail-oriented Subcontracts Administrator to perform a full range of subcontract and purchasing functions. This is a hybrid position. The Subcontracts Administrator will be responsible for owning the full lifecycle of subcontract administration including , subcontract agreements, task orders, consulting agreements and purchase orders. Experience is preferred in a wide range of agreement types, including Fixed Price, T&M, LOE, IDIQ, and commercial transactions. Candidate must have knowledge of and experience with Contractor Purchasing System Review (CPSR) requirements. Candidate will support internal program management staff and be a primary point of contact for internal customers for subcontracting and purchasing functions.

Candidate must be capable of performing a wide variety of subcontract administration functions, including:

• Manage the procurement process from solicitations through closeout
• Draft and issue request for proposals
• Conduct price analysis of subcontract/vendor proposal
• Negotiate pricing, Subcontract, Non-Disclosure, and Teaming Agreements
• Ensure proper flow-down of prime contract requirements and clauses.
• Closely interface with internal Program Managers and advise operational staff on subcontracting issues
• Prepare for and participate in government small business audits and purchasing system compliance reviews
• Document and maintain subcontract files appropriately to comply with CPSR requirements and the CALIBRE Procurement Manual