Subcontract Administrator

Iconma,-Llc.; Huntsville (AL); On-site; USD 90,000 - 130,000; Full time

Job summary

Iconma,-Llc. seeks an experienced Subcontract Administrator to support complex subcontract management in a fast-paced aerospace environment.

You will administer high-value subcontracts, manage LTAs/MSAs, and negotiate terms to support procurement for large components and structures. You will collaborate with Engineering, Quality, Legal, Contracts and Program teams to ensure successful subcontract execution, monitor performance, and maintain documentation for audits.

Qualifications

• Bachelor’s degree in supply chain, business, engineering, or related field.
• Level II: 3+ years subcontract administration; Level III: 5+ years subcontract administration.
• Experience administering complex subcontracts and long-term agreements.
• Experience negotiating and managing contract terms and conditions.
• Familiarity with milestone-based SOWs and performance-based payment structures.
• Strong negotiation, analytical, communication, and problem-solving skills.
• Experience with ERP/procurement systems such as SAP, Oracle, or Coupa.
• Ability to manage multiple priorities in a dynamic environment.

Responsibilities

• Administer the full lifecycle of subcontracts, from solicitation and award through closeout.
• Manage complex supplier agreements, including LTAs and MSAs.
• Develop and evaluate RFPs, conduct cost/price analyses, and lead supplier negotiations.
• Negotiate subcontract terms and conditions while ensuring compliance with company policies and contractual requirements.
• Support procurement of large components, fabricated structures, and critical hardware.
• Develop and manage milestone-based Statements of Work (SOWs), deliverables, and payment schedules.
• Monitor supplier performance, resolve contract issues, and maintain strong supplier relationships.
• Collaborate with Engineering, Quality, Legal, Contracts, and Program teams to ensure successful subcontract execution.
• Maintain subcontract documentation and support audit and compliance requirements.

Skills

Subcontract administration

Contract negotiations

Vendor management

SOWs & MSAs

Project coordination

Education

Bachelor’s degree in supply chain/business/engineering

Tools

SAP

Oracle

Coupa

Job description

Our client is seeking an experienced Subcontract Administrator to support complex subcontract management activities within a fast-paced aerospace environment. This role will be responsible for administering high-value subcontracts, managing long-term supplier agreements, negotiating terms and conditions, and supporting procurement efforts for large components and structures.

Key Responsibilities

• Administer the full lifecycle of subcontracts, from solicitation and award through closeout.
• Manage complex supplier agreements, including Long-Term Agreements (LTAs) and Master Service Agreements (MSAs).
• Develop and evaluate RFPs, conduct cost/price analyses, and lead supplier negotiations.
• Negotiate subcontract terms and conditions while ensuring compliance with company policies and contractual requirements.
• Support procurement of large components, fabricated structures, and critical hardware.
• Develop and manage milestone-based Statements of Work (SOWs), deliverables, and payment schedules.
• Monitor supplier performance, resolve contract issues, and maintain strong supplier relationships.
• Collaborate with Engineering, Quality, Legal, Contracts, and Program teams to ensure successful subcontract execution.
• Maintain subcontract documentation and support audit and compliance requirements.

Required Qualifications

• Bachelor’s degree in supply chain, Business, Engineering, or a related field.
• Level II: 3+ years of subcontract administration.
• Level III: 5+ years of subcontract administration.
• Experience administering complex subcontracts and long-term agreements.
• Experience negotiating and managing contract terms and conditions.
• Familiarity with milestone-based SOWs and performance-based payment structures.
• Strong negotiation, analytical, communication, and problem-solving skills.
• Experience with ERP/procurement systems such as SAP, Oracle, or Coupa.
• Ability to manage multiple priorities in a dynamic environment.

Preferred Qualifications

• Experience procuring large components, pressure vessels, cryogenic tanks, or major fabricated assemblies.
• Aerospace, defense, or highly regulated manufacturing industry experience.
• Familiarity with LTAs, MSAs, and strategic supplier agreements.
• Knowledge of procurement compliance requirements, including ITAR/EAR.
• Professional certifications such as CPSM, CPM, CFCM, CPCM, or equivalent

Ideal Candidate

The ideal candidate is a strategic subcontract professional with experience managing complex supplier relationships, negotiating agreements, and supporting high-value procurement activities. Aerospace, defense, or advanced manufacturing experience is highly desirable.

Candidates must have the ability to obtain a U.S. Government Security Clearance