Subcontracts Administrator

CALIBRE; Alexandria (VA); Hybrid; USD 85,000 - 95,000; Full time

Job summary

CALIBRE Systems, Inc. in Alexandria, VA is seeking a detail-oriented Subcontracts Administrator for a hybrid role.

You will own the full lifecycle of subcontract administration including contracts, task orders, and purchase orders, ensuring flow-down of prime contract requirements and CPSR compliance. The role requires 3–5 years of federal subcontracts experience, knowledge of FAR/DFARS, and strong analytical skills.

Qualifications

• 3–5 years of federal subcontracts and purchasing experience.
• Knowledge of FAR/DFARS and CPSR requirements.
• Experience with price/cost analysis.

Responsibilities

• Manage the full lifecycle of subcontract administration from solicitations through closeout.
• Draft and issue RFPs and conduct price analyses.
• Negotiate pricing and subcontracts and ensure flow-down of prime contract clauses.
• Coordinate with program managers and audits; maintain CPSR-compliant files.

Skills

Team collaboration

Deadline-driven

Attention to detail

MS Office proficiency

Tools

Deltek Costpoint

Job description

CALIBRE Systems, Inc., an Employee-Owned mission focused solutions and digital transformation company, is seeking a detail-oriented Subcontracts Administrator to perform a full range of subcontract and purchasing functions. This is a hybrid position. The Subcontracts Administrator will be responsible for owning the full lifecycle of subcontract administration including , subcontract agreements, task orders, consulting agreements and purchase orders. Experience is preferred in a wide range of agreement types, including Fixed Price, T&M, LOE, IDIQ, and commercial transactions. Candidate must have knowledge of and experience with Contractor Purchasing System Review (CPSR) requirements. Candidate will support internal program management staff and be a primary point of contact for internal customers for subcontracting and purchasing functions.

Candidate must be capable of performing a wide variety of subcontract administration functions, including:

• Manage the procurement process from solicitations through closeout
• Draft and issue request for proposals
• Conduct price analysis of subcontract/vendor proposal
• Negotiate pricing, Subcontract, Non-Disclosure, and Teaming Agreements
• Ensure proper flow-down of prime contract requirements and clauses.
• Closely interface with internal Program Managers and advise operational staff on subcontracting issues
• Prepare for and participate in government small business audits and purchasing system compliance reviews
• Document and maintain subcontract files appropriately to comply with CPSR requirements and the CALIBRE Procurement Manual

Required Skills

• Ability to work collaboratively as part of a team, ensuring clear and effective communication with both internal and external clients
• Ability to work in a fast paced, deadline driven environment
• Strong organizational skills and exceptional attention to detail.
• Proficiency in Microsoft Office Suite (Excel, Word and PowerPoint)

Desired skills:

• Experience with Deltek Costpoint
• Knowledge of wage determination and SCA requirements
• Experience supporting or preparing for a Contractor Purchasing System Review (CPSR).
• Experience supporting a Property Management System Analysis (PMSA) review

Required Experience

• Minimum 3-5 years of experience with subcontracts and purchasing in a federal contracting environment using CSPR guidelines
• Working knowledge of Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation Supplement (DFARS)
• Experience performing price/cost analysis

Salary range will be $85-95K

Qualifications:

• Ability to work collaboratively as part of a team, ensuring clear and effective communication with both internal and external clients
• Ability to work in a fast paced, deadline driven environment
• Strong organizational skills and exceptional attention to detail.
• Proficiency in Microsoft Office Suite (Excel, Word and PowerPoint)