Subcontracts Administrator

Caliber Systems Inc.; Alexandria (VA); Hybrid; USD 85,000 - 95,000; Full time

Job summary

CALIBRE Systems, Inc. is seeking a detail-oriented Subcontracts Administrator to own the full lifecycle of subcontract and purchasing functions in a hybrid role. You will handle subcontract agreements, task orders, consulting agreements and purchase orders, working with government and internal teams.

Requirements include 3–5 years in federal contracting, FAR/DFARS familiarity, and price analysis experience. The role emphasizes compliance with CPSR and CALIBRE procurement standards.

Qualifications

• 3-5 years of subcontracts and purchasing in a federal contracting environment using CPSR guidelines.
• FAR/DFARS knowledge required or familiar.
• Experience performing price/cost analysis.

Responsibilities

• Manage the procurement process from solicitations through closeout.
• Draft and issue requests for proposals (RFPs).
• Conduct price analysis of subcontract/vendor proposals.
• Negotiate pricing, Subcontracts, Non-Disclosure, and Teaming Agreements.
• Ensure proper flow-down of prime contract requirements and clauses.
• Interface with Program Managers and advise staff on subcontracting issues.
• Prepare for and participate in government small business audits and CPSR reviews.
• Maintain subcontract files to comply with CPSR and CALIBRE Procurement Manual.

Skills

Collaboration

Communication

Organization

Microsoft Office

Tools

Deltek Costpoint

Job description

CALIBRE Systems, Inc., an Employee-Owned mission focused solutions and digital transformation company, is seeking a detail-oriented Subcontracts Administrator to perform a full range of subcontract and purchasing functions. This is a hybrid position. The Subcontracts Administrator will be responsible for owning the full lifecycle of subcontract administration including , subcontract agreements, task orders, consulting agreements and purchase orders. Experience is preferred in a wide range of agreement types, including Fixed Price, T&M, LOE, IDIQ, and commercial transactions. Candidate must have knowledge of and experience with Contractor Purchasing System Review (CPSR) requirements. Candidate will support internal program management staff and be a primary point of contact for internal customers for subcontracting and purchasing functions.

• Manage the procurement process from solicitations through closeout
• Draft and issue request for proposals
• Conduct price analysis of subcontract/vendor proposal
• Negotiate pricing, Subcontract, Non-Disclosure, and Teaming Agreements
• Ensure proper flow-down of prime contract requirements and clauses.
• Closely interface with internal Program Managers and advise operational staff on subcontracting issues
• Prepare for and participate in government small business audits and purchasing system compliance reviews
• Document and maintain subcontract files appropriately to comply with CPSR requirements and the CALIBRE Procurement Manual

Required Skills

• Ability to work collaboratively as part of a team, ensuring clear and effective communication with both internal and external clients
• Ability to work in a fast paced, deadline driven environment
• Strong organizational skills and exceptional attention to detail.
• Proficiency in Microsoft Office Suite (Excel, Word and PowerPoint)

Desired skills

• Experience with Deltek Costpoint
• Knowledge of wage determination and SCA requirements
• Experience supporting or preparing for a Contractor Purchasing System Review (CPSR).
• Experience supporting a Property Management System Analysis (PMSA) review

required Experience

• Minimum 3-5 years of experience with subcontracts and purchasing in a federal contracting environment using CSPR guidelines
• Working knowledge of Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation Supplement (DFARS)
• Experience performing price/cost analysis

Salary range will be $85-95K