Subcontracts Administrator

CALIBRE Systems Inc; Alexandria (VA); Hybrid; USD 85,000 - 95,000; Full time

Job summary

CALIBRE Systems, Inc. is seeking a detail-oriented Subcontracts Administrator to own the full lifecycle of subcontracting and purchasing functions in a hybrid environment in Alexandria, VA.

You will draft and issue solicitations, analyze proposals, negotiate contracts, and ensure CPSR compliance while coordinating with program managers and internal customers. Strong organization and communication are essential.

Qualifications

• 3–5 years of subcontract and purchasing experience in a federal contracting environment.

Responsibilities

• Manage the procurement process from solicitations through closeout.
• Draft and issue requests for proposals.
• Conduct price analysis of subcontract/vendor proposals.
• Negotiate pricing, Subcontract, Non-Disclosure, and Teaming Agreements.
• Ensure proper flow-down of prime contract requirements and clauses.
• Coordinate with Program Managers and internal staff on subcontracting issues.
• Prepare for audits and CPSR compliance reviews.
• Maintain subcontract files to comply with CPSR and CALIBRE manual.
• Collaborate with internal and external clients in a fast-paced environment.
• Demonstrate strong organizational skills and attention to detail.

Skills

Detail-oriented

Communication

Team collaboration

Tools

Deltek Costpoint

Microsoft Office Suite

Job description

Subcontracts Administrator

CALIBRE Systems, Inc., an Employee-Owned mission focused solutions and digital transformation company, is seeking a detail-oriented Subcontracts Administrator to perform a full range of subcontract and purchasing functions. This is a hybrid position. The Subcontracts Administrator will be responsible for owning the full lifecycle of subcontract administration including , subcontract agreements, task orders, consulting agreements and purchase orders. Experience is preferred in a wide range of agreement types, including Fixed Price, T&M, LOE, IDIQ, and commercial transactions. Candidate must have knowledge of and experience with Contractor Purchasing System Review (CPSR) requirements. Candidate will support internal program management staff and be a primary point of contact for internal customers for subcontracting and purchasing functions.

Candidate must be capable of performing a wide variety of subcontract administration functions, including:

• Manage the procurement process from solicitations through closeout
• Draft and issue request for proposals
• Conduct price analysis of subcontract/vendor proposal
• Negotiate pricing, Subcontract, Non-Disclosure, and Teaming Agreements
• Ensure proper flow-down of prime contract requirements and clauses.
• Closely interface with internal Program Managers and advise operational staff on subcontracting issues
• Prepare for and participate in government small business audits and purchasing system compliance reviews
• Document and maintain subcontract files appropriately to comply with CPSR requirements and the CALIBRE Procurement Manual
• Ability to work collaboratively as part of a team, ensuring clear and effective communication with both internal and external clients
• Ability to work in a fast paced, deadline driven environment
• Strong organizational skills and exceptional attention to detail.
• Proficiency in Microsoft Office Suite (Excel, Word and PowerPoint)

Desired skills:

• Experience with Deltek Costpoint
• Knowledge of wage determination and SCA requirements
• Experience supporting or preparing for a Contractor Purchasing System Review (CPSR).
• Experience supporting a Property Management System Analysis (PMSA) review

• Minimum 3-5 years of experience with subcontracts and purchasing in a federal contracting environment using CSPR guidelines
• Working knowledge of Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation Supplement (DFARS)
• Experience performing price/cost analysis

Salary range will be $85-95K

Alexandria, Virginia, United States

Full-Time/Regular

Equal employment opportunity, including veterans and individuals with disabilities.